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Records Management Analyst
Job Location:
Job Location:
Austin, TX - USA
Yearly Salary:
USD 62113 - 77640
Yearly Salary:
Posted:
26 September 2026 (9 hours ago)
Posted:
Application Deadline:
24 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Records Management Analyst
Requisition ID: req1454
Employment Type: Unclassified Regular Full-Time (URF)
Division: Records Management
Compensation: 62113.00 - 77640.00 Annual Salary
Job Closing: October 24 2026 at 5:00pm Central Time
Location: TRS Headquarters Building 1
4655 Mueller Boulevard
Austin Texas 78723
United States
WHO WE ARE:
Service Respect and Connection are core to the individual and collective TRS experience. We know that great service rests on a foundation of relationships that connect us all to an empowering and rewarding career. At TRS were inspired by our community who bring authenticity and commitment to our mission to improve the retirement security of public education employees and retirees throughout Texas.
As a group of achievers we tap collaboration and innovation to raise the bar in performance administering and counseling pensions and healthcare benefits to ensure certainty for the future of our members. We invite you to join us where both personal and career growth are respected and where you can make a difference in our members lives every day.
The Records Management Analyst is responsible for the technical planning development and implementation of record management programs. The incumbent will assist in developing and implementing agency records management policies and procedures plan and implement records retention programs and provide training and technical assistance. This position will proactively work with the Records Management team Business Administration staff and agency employees.
WHAT YOU WILL DO:
Records Management
Analyzes and evaluates current records management policies procedures and processes and develops and implements recommendations for improvements.
Assists with designing records keeping systems such as electronic repositories (SharePoint Filenet etc.) taxonomies classification schemes and controlled vocabularies to aid users in meeting requirements for access retention disposition and protection of information
Assists in evaluating the applicability of new records management program methodologies systems equipment software and other technology.
Develops prepares and delivers oral and written reports and presentations regarding Records Management plans operations activities achievements and related issues.
Provides documentation of all records processes and programs.
Records Retention
Plans develops implements and maintains agency records retention programs.
Coordinates the preparation of records inventories with all TRS departments.
Analyzes records inventory results.
Develops and communicates records retention schedules.
Researches and recommends alternative media or practices for maintaining records based on access requirements volume and retention periods.
Monitors records retention activities and recommends corrective actions or changes to conform to agency policies state and federal regulations and modern records management practices.
Coordinates with the State Library on the submission of reports regarding records retention management; and the transfer of applicable records.
Training and Technical Assistance
Trains and advises agency managers and staff on records management policies procedures processes technology issues trends and developments.
Conducts new employee orientation sessions regarding SharePoint records management and records retention.
Provides primary support for department intranet website.
Assists in review of records-related risk management evaluations.
Performs related work as assigned.
WHAT YOU WILL BRING:
Required Education
Bachelors degree from an accredited college or university.
High school diploma or equivalent and additional full-time experience in records management information systems process analysis or related experience may be substituted on an equivalent year-for-year basis.
Required Experience
Three (3) years of full-time directly related progressively responsible experience in records management and/or developing and maintaining records retention schedules policies and procedures or related experience.
A masters degree or doctoral degree in a closely related field may be substituted on an equivalent year-for-year basis.
Required Registration Certification or Licensure
None.
Preferred Qualifications
Current certification or progress towards pursuing at least one or more of the following certifications:
Certified Records Manager (ICRM)
Certified Information Governance Professional (ARMA)
Certified Document Imaging Architect
Certified Information Professional (AIIM)
Experience in records management within a Texas state agency.
Experience managing pension and/or insurance records.
Experience with IBM Enterprise Records FileNet P8 and/or SharePoint.
Knowledge Skills and Abilities
Knowledge of:
Records management theories practices techniques rules and regulations.
The Principles (Generally Accepted Records Keeping Principles).
Texas Public Information Act.
The use of automated systems software and equipment associated with records management particularly as they apply to records retention.
Skills in:
Project management and planning organizing and prioritizing work assignments to manage a high-volume workload in a fast-paced and changing environment.
Completing detailed work with a high degree of accuracy.
Effective written and verbal communications including preparing and delivering complex reports presentations bid proposals and policies.
Using a computer in a Microsoft Windows environment with word processing spreadsheet and other business software.
Providing quality customer service.
Ability to:
Establish and maintain harmonious working relationships with co-workers agency staff vendors contractors and other external customers.
Work effectively in a professional team environment.
Military Occupational Specialty (MOS) Codes:
Veterans Reservists or Guardsmen with experience in the Military Occupational Specialty ( ) along with the minimum qualifications listed above may meet the minimum requirements and are highly encouraged to apply. Please contact Talent Acquisition at with questions or for additional information.
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Required Experience:
IC
