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Records Coordinator

Palmetto GBA

Job Location:

Columbia, SC - USA

Monthly Salary: Not provided by the employer

Posted: 11 July 2026 (30+ days ago)

Application Deadline: 8 October 2026

Vacancies: 1 Vacancy

Job Summary

Summary

Maintains all quality management system documentation at the company level. Assists and trains functional document control administrators and management in documenting procedures in accordance with certification standards. Provides support for the Quality Management System (QMS).

Description

This is a fulltime position reporting to 17 Technology Circle in Columbia SC. This role is hybrid with three remote days and two mandatory onsite days.

What Youll Do:

Provide weekly metrics on new in progress and completed medical records requests
Maintain a consistent workflow by processing all requests within 24-48 hours of receipt for assigned medical records tickets
Manage organize copy scan and analyze medical records to ensure accuracy integrity and timely fulfillment of medical record requests.
Travel to providers offices to complete medical record request vis Electronic Medical Records Systems
Manage electronic and physical records ensure compliance with federal regulations and agency directives and support the full records lifecycle from creation to disposition
Stay up-to-date with medical records and health information release regulations (e.g. HIPAA) to ensure accurate processing.
Provides document control administrator and management training and support for QMS. Ensures all document control procedures are understood followed and improved as needed.
Updates ISO 9000 and quality management documentation at the company level. Maintains files records and documentation in accordance with certification standards.
Works with vendor document control administrators and management to maintain and enhance the QMS documentation system as well as to maintain develop and test any enhancements.
Compiles performance metric reports management review reports and score cards.
Provides documentation control for management review meetings. Prepares and distributes minutes and task list.
Plans internal/external audits. Performs documentation audits for auditors. Documents audit findings in a final report presentation

What Youll Need:

Required Education: Bachelors

Degree Equivalency: 4 years of related work experience.

Required Work Experience: 3 years of experience working in quality management systems such as ISO 9000 TQM Baldrige CMMI COPC NCQA or URAC.

Skills and Abilities: Strong organization judgment customer service persuasion and communication skills. Knowledge of the ISO 9000 system elements and/or Total Quality Management (TQM). Ability to use software applications to develop training materials.

Preferred Skills and Abilities: Excellent presentation skills. Strong analytical skills. Computer systems support knowledge. Knowledge of mathematical or statistical concepts and the ability to use complex mathematical calculations.

Preferred Licenses and Certificates: Certified Quality Improvement Associate or other quality certification.

Work Environment: Typical office environment.

Our Comprehensive Benefits Package Includes The Following: We offer our employees great benefits and rewards. You will be eligible to participate in the benefits at the first of the month following 28 days of employment:

Subsidized health plans dental and vision coverage
401k retirement savings plan with company match
Life Insurance
Paid Time Off (PTO)
On-site cafeterias and fitness centers in major locations
Education Assistance
Service Recognition
National discounts to movies theaters zoos theme parks and more

What We Can Do for You:

We understand the value of a diverse and inclusive workplace and strive to be an employer where employees across all spectrums have the opportunity to develop their skills advance their careers and contribute their unique abilities to the growth of our company

What To Expect Next:

After submitting your application our recruiting team members will review your resume to ensure you meet the qualifications. This may include a brief telephone interview or email communication with our recruiter to verify resume specifics and salary requirements.

Equal Employment Opportunity Statement

BlueCross BlueShield of South Carolina and our subsidiary companies maintain a continuing policy of nondiscrimination in employment to promote employment opportunities for persons regardless of age race color national origin sex religion veteran status disability weight sexual orientation gender identity genetic information or any other legally protected status. Additionally as a federal contractor the company maintains affirmative action programs to promote employment opportunities for individuals with disabilitiesand protected veterans. It is our policy to provide equal opportunities in all phases of the employment process and to comply with applicable federal state and local laws and regulations.

We are committed to working with and providing reasonable accommodations to individuals with disabilities pregnant individuals individuals with pregnancy-related conditions and individuals needing accommodations for sincerely held religious beliefs provided that those accommodations do not impose an undue hardship on the Company.

If you need special assistance or an accommodation while seeking employment please email or call ext. 47480 with the nature of your request. We will make a determination regarding your request for reasonable accommodation on a case-by-case basis.

We participate in E-Verify and comply with the Pay Transparency Nondiscrimination Provision. We are an Equal Opportunity Employer. Heres moreinformation.

Some states have required notifications. Heres more information.

Equal Employment Opportunity Statement

We participate in E-Verify and comply with the Pay Transparency Nondiscrimination Provision. We are an Equal Opportunity Employer. Heres moreinformation .

Some states have required notifications. Heres more information.

Required Experience:

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