Records and Information Specialist

Records and Information Specialist
Job Number: 26-01671

Want to be part of the Energy Industry ECLARO is looking for a Records and Information Specialist for our client in White Plains NY.

ECLAROs Client is Americas largest state power organization and is a national leader in energy efficiency and clean energy technology. If youre up to the challenge then take a chance at this rewarding opportunity!

Project Overview:

• The Records Assistant role supports the Corporate Records team by reviewing preparing digitizing and classifying hardcopy documents for inclusion in the organizations Records Management System.
• Work in accordance with clients records and content management policies Under the supervision of Digital warehouse and the Law department assist in the creation of a digital collection for archived hard copy law cases.
• Knowledge of litigation documents required.

• Review hard-copy documents to determine whether they meet the criteria for official records.
• Classify and accurately name records using established naming conventions and filing guidelines.
• Prepare documents for scanning including organizing removing staples and ensuring materials are in a scan-ready condition.
• Under general direction responsible for electronic scanning of records and the supporting processes. Includes scanning hardcopy records using standard imaging equipment and verify image quality.
• Upload scanned documents into the Records Management System with correct metadata.
• Maintain organization and tracking of documents throughout the preparation scanning and uploading process.
• Assist with basic quality control checks to ensure accuracy and completeness of digitized records.
• Understand specific Business area functions such as: Finance Payroll Law Engineering and other Utility specific roles. Familiarity working with a Records Retention Schedule by associating documents with their Record Series Titles retention periods regulations and RM File Numbers.
• Capture metadata and other valuable data to support records compliance.
• Maintain appropriate confidentiality in matters pertaining to all forms of records including HIPPA PII and all other business affairs.
• Proactively work to improve the searchability of the scanned record by understanding business area needs.

• Strong attention to detail and accuracy.
• Ability to follow established procedures and naming conventions.
• Basic computer skills and comfort working with digital files and databases.
• Ability to manage repetitive tasks while maintaining quality.
• Strong organizational skills and ability to meet deadlines.
• Prior experience with scanning records management and content management principles approaches and solutions and demonstrated application
• Demonstrated strong experience with state-of-the-art electronic filing and content management systems
• Ability to prioritize and manage a project from conception to completion including working with end users to assure the final product meets their standards.
• Prior experience or knowledge of Content Server and SharePoint or other Content Management systems; preferred.

• 401k Retirement Savings Plan administered by Merrill Lynch
• Commuter Check Pretax Commuter Benefits
• Eligibility to purchase Medical Dental & Vision Insurance through ECLARO