ReceptionistManager Assistant Corporate Office Irvine

Receptionist:

• Greet office visitors warmly with a smile and enthusiasm
• Assist homeowners with basic questions on their account.
• Accept payments for HOA Fees and keys/devices. Document and provide receipts.
• Page office personnel as needed for guests and holding phone calls
• Retrieve voice-mail messages as frequently as needed but no less than every two (2) hours and track all messages as well as handle them or direct to the correct recipient

Manager Assistant:

• Assist Manager with duties as requested to ensure smooth operation of sssociations.
• Type correspondence as requested by Manager including letters to be drafted at Managers direction Action Lists Board Meeting Minutes and update Association profile documents as needed.
• Maintain an annual calendar by month for all major projects (i.e. budgets audits and elections).
• Assist Manager with research projects as needed.
• Monitor insurance certificate expirations for Associations contractors listed on profile.
• Assist in the preparation of website material for the Associations as directed by the Manager.
• Coordinating appointments and meetings with vendors for Manager.

• At least 2 years of administrative or office experience preferably supporting a manager.
• Experience in HOA property management or hospitality industry is preferred.
• Strong verbal and written communication skills.
• Highly organized and detail oriented.
• Proficient in MS Office applications including Word Excel Outlook and Powerpoint.
• Ability to transcribe and prepare accurate meeting minutes.
• Strong time management skills and ability to manage competing priorities.
• Minimum of a High School Diploma or equivalent required. College Degree preferred.
• Capable of lifting up to 25 pounds as needed.

Why not We have a culture that is unparalleled in our industry!

We have Four Core Action Values.

• We CARE about people.
• We are PASSIONATE about EXCELLENCE.
• We embrace INNOVATION and CREATVITY
• We truly are a TEAM.

Perks and Extras

• Birthday Holiday we believe in celebrating and it begins with you!
• 2 weeks of vacation and holidays we believe in spending time with your special people.
• Comprehensive benefits package for qualifying employees we believe in being healthy and happy.
• Opportunities for career growth and advancement we hope to have you as long as we can.
• Values driven company culture that encourages teamwork and excellence - being professional while having fun too.

Actions goal is to attract and retain the best talent in the industry. We are proudly rated 4.3 Stars on Glassdoor. Check out our Glassdoor page here: Youll Love Working at Action

At Action Property Management we believe in creating an environment where you truly love where you work. We offer competitive pay and ample opportunities for career growth and advancement. Our comprehensive benefits package includes medical dental vision pet insurance 401(k) with company match and life and disability support for qualifying team members. We also provide generous paid time off including vacation hours sick time and company-observed holidays for qualifying team members. We are committed to investing in the infrastructure technology training and tools you need to excel in your role. Our relentless dedication to our company values and culture ensures a workplace where you feel heard supported and valued. Join us at Action Property Management and make a meaningful impact.

Action Property Management is an Equal Opportunity Employer and Supports a Drug Free Workplace. Pursuant to the San Francisco and Los Angeles Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

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