Receptionist

Regional Housing FRH is a prominent real estate developer manager and program administrator for affordable housing. As a receptionist you will be the first contact for our company. Our receptionist duties include Foothills offering administrative support across the organization. You will welcome guest and greet people who visit the business. You will also coordinate front-desk activities including distributing correspondence and redirecting phone calls.

DUTIES AND RESPONSIBILITIES:

Welcome visitors in a warm and friendly manner and answer any questions visitors may have.

Direct visitors to the appropriate person and office

Answer and direct phone calls in a polite and friendly manner.

Ensure reception area is tidy and presentable with necessary stationery and materials (e.g. pens forms and brochures)

Provide basic and accurate information in-person and via phone/email.

Receive deliveries; sort and distribute incoming mail.

If outgoing mail is not picked up during regular office hours it must be delivered to the post office.

Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook issue visitors pass)

Update calendars and may schedule meetings.

Operate standard office equipment on a regular basis including fax machine a copy machine and computer.

Keep detailed and accurate records of visitor requests and of calls received.

Maintain inventory of office supplies order supplies as needed and restock supplies.

Maintain the general office filing system.

Perform other clerical receptionist duties such as filing photocopying transcribing and faxing.

REQUIRED SKILLS AND ABILITIES:

Consistent professional dress and manner

Excellent written and verbal communication skills

Competency in Microsoft applications including Word Excel and Outlook

Demonstrates strong time management skills by effectively prioritizing tasks meeting deadlines and managing multiple responsibilities in a fast-paced environment.

Experience with administrative and clerical procedures.

Able to contribute positively as part of the team helping out with various tasks as required.

EDUCATION AND EXPERIENCE:

High school graduate

Prior experience as a receptionist or in a related field

Demonstrated ability to read write and speak English.

Ability to understand basic math.

Ability to define problems collect data establish facts and direct clients to the correct person or resource.

To perform this job successfully an individual should have knowledge of Microsoft Word and Excel documents Outlook and Internal products and YARDI software.

PAY RANGE: $20.00 to $25.00

BENEFITS:

Employer pays 100% premium of medical dental vision short-term and long-term disability and life insurance

Vacation and Sick time

12 Paid Holidays

Retirement plan employer matches up to 10% of retirement contributions

WORKING CONDITIONS:

• Physical Demands: The position is in an office the office it is primarily sedentary but requires the ability to move boxes or items weighing a maximum of 20 pounds; positioning oneself to maintain files in filing cabinets; ability to operate personal computers and office equipment; ability to observe documents and record and interpret information; ability to communicate information and ideas so others will understand. Must be able to exchange information in these situations.
• Work Environment: Works in a clean comfortable environment in the office
• Equipment Used: Frequently uses standard office equipment including but not limited to personal computers scanners calculators printers telephones fax and copy machines.

All qualified applicants will receive consideration for employment without regard to race color religion sex disability age sexual orientation gender identity national origin veteran status or genetic information. FRH is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities. To request a reasonable accommodation contact Human Resources at or .

This job description may not be inclusive of all assigned duties responsibilities or aspects of the job described and may be amended at any time at the sole discretion of the Employer.