Receptionist

The Receptionist / Administrative Assistant serves as the first point of contact for visitors employees and external business partners. This position is responsible for providing professional front desk coverage administrative support and exceptional customer service while ensuring the efficient operation of office functions. The ideal candidate is highly organized detail-oriented bilingual in English and Spanish and capable of managing multiple priorities in a fast-paced environment.

Functions include but are not limited to the following. Must be able to move freely between tasks depending on workload season etc.

Key responsibilities include but are not limited to:

• Greet and welcome visitors vendors and guests in a professional and courteous manner.
• Manage front desk operations and maintain a positive first impression of the organization.
• Answer screen and direct incoming telephone calls promptly and professionally.
• Monitor and manage multiple departmental email inboxes ensuring timely responses and follow-up.
• Collect sort distribute and prepare incoming and outgoing mail packages and correspondence.
• Receive route and distribute fax and electronic communications.
• Assist with invoice processing tracking and administrative documentation.
• Perform accurate data entry and maintain records files and databases.
• Coordinate visitor access and ensure compliance with facility security and safety procedures.
• Maintain the cleanliness and professional appearance of the reception area lobby and common spaces.
• Schedule meetings conference rooms and appointments as needed.
• Support onboarding activities employee communications and other Human Resources administrative functions.
• Prepare reports presentations spreadsheets and correspondence using Microsoft Office applications.
• Maintain complete confidentiality and discretion regarding sensitive employee business and company information.
• Provide administrative and clerical support to various departments as assigned. 
• Assist with special projects and additional administrative duties as needed

Qualifications :

To perform this job successfully an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge shall and/ or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

EDUCATION and/or EXPERIENCE:

High School Diploma or equivalent required.

Bilingual in English and Spanish required.

Minimum of one (1) year of receptionist front desk customer service or administrative support experience.

Valid drivers license may be required depending on business needs.

SPECIFIC KNOWELDGE AND SKILLS:

Excellent verbal and written communication skills in both English and Spanish.

Strong customer service and interpersonal skills with a positive professional attitude.

Exceptional organizational skills with the ability to prioritize and multitask effectively.

Ability to maintain confidentiality and handle sensitive information with discretion.

Strong attention to detail and accuracy.

Effective time management and problem-solving skills.

Professional telephone etiquette and communication skills.

Ability to work independently and collaboratively in a team environment.

Demonstrated ability to conduct business with professionalism courtesy and respect.

 Proficiency in Microsoft Office Suite including:

Outlook

Word

Excel

PowerPoint

Teams

Experience with office equipment including multi-line phone systems copiers scanners and printers.

Additional Information :

Why chose Wonderful

Wonderful Nurseries and Wonderful Orchards are part of The Wonderful Company a privately held $5 billion company which also has other No. 1 brands such as Wonderful Pistachios FIJI Water Wonderful Halos JUSTIN Wine and Teleflora. To learn more about The Wonderful Company visit or follow us on Facebook Twitter and Instagram. To view the current Corporate Social Responsibility report visit nourish naturally - We believe that what you put into your body matters. The most nutritious -- and best-tasting -- foods are those from nature.

Wonderful Orchards and The Wonderful Company is an Equal Opportunity Employer and with opportunities for advancement. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability age protected veteran status or other protected categories.

EEO is the law - click here for more information

Remote Work :

No

Employment Type :

Full-time