Receptionist

Nasif Hicks Harris & Co. LLP

Job Title: Receptionist

Location: Santa Barbara CA (In-Person)

Department: Administrative

Min. Experience:Mid Level

Job Type: Full-Time In-Person

Work Schedule: Monday-Friday 8am-5pm; additional hours and weekends required during tax seasons

Compensation: $25.00 to $30.00 per hour DOE

Who We Are:

Nasif Hicks Harris & Co. LLP was founded in 1976. Since then our firm has grown to approximately 80 people providing a full spectrum of public accounting services to local regional national and international clients. We pride ourselves on offering exceptional work-life balance through our dedication to our employees our clients and our community. We have offices located in Santa Barbara and Ventura California.

We cultivate a positive work environment with dynamic projects to provide you with the fundamental skillset we believe is essential to a successful fulfilling and long-term career on our administrative team. We lead with our core values showing genuine care and respect for one another. We invest in the professional development of our employees on a consistent and ongoing basis by valuing their curiosity and enthusiasm for learning new things enabling them to provide exceptional client service.

Our Reception Role at a Glance:

Nasif Hicks Harris & Co. LLP is seeking a long-term receptionist to join our fast-paced and dynamic administrative team. As one of the faces of our firm this role requires a unique combination of warmth enthusiasm and passion for serving our clients and staff. This is a coverage-critical role.The receptionist is responsible for opening the office each morning and ensuring uninterrupted lobby coverage from 8am to 5pm Monday through Friday. Punctual reliable attendance is essential. The firm depends on this position being staffed on time every day. During our tax seasons (January through April and August through October) extended weekday hours overtime and weekend availability will be required.

As an employee you will receive one-on-one training from our administrative staff and will be assigned mentors to support your personal and professional position requires regular movement throughout the office and physical handling of supplies and deliveries.

Primary Responsibilities

• Opening and closing our office
• Managing incoming phone calls
• Providing lobby coverage at all times during business hours
• Greeting and assisting clients
• Filing scanning and assisting with data entry
• Coordinating and assisting with deliveries
• Keeping common areas tidy and stocked including reception break rooms kitchens copy rooms and conference rooms
• Providing a wide array of administrative support to partners and staff
• Organizing and distributing mail
• Coordinating individual meal orders for Santa Barbara office
• Managing office supplies
• Restocking supplies copy machines etc.
• Scheduling meetings
• Attending weekly check-ins with the administrative team

Physical Requirements & Working Conditions

• Frequent standing walking bending reaching and movingthroughout the office to support daily operations.
• Regularly handling organizing and stocking office kitchen and break room supplies.
• Receiving unpacking and distributingmail and deliveries throughout the office.
• Occasional lifting carrying pushing or pulling of boxes supplies and equipment weighing up to 20-35 pounds.
• Use of standard office equipment including computers copiers printers scanners and postage equipment.
• Movement between reception areas offices conference rooms kitchens supply rooms storage areas and other office locationsthroughout the workday.

What We Are Looking For:

• Must currently reside in Santa Barbara. Due to the time-sensitive nature of this role we require candidates who already live in our community and can commute reliably without risk of traffic delays from outside the area.
• Punctuality and dependabilityare non-negotiable. Consistent on-time arrival is critical to daily operations and client service.
• Availability for overtime and weekend hours during tax season
• 2 years of administrative experience working as a receptionist or in a front office preferred
• Strong and demonstrable commitment to a long-term careerin Santa Barbara
• Positive team-oriented and confident professional attitude
• Understanding and appreciation for confidentiality
• A customer service enthusiast
• Excellent telephone etiquette and client interface experience
• Strong organizational skillsand impeccable attention to detail
• Working knowledge of standard clerical and office administrative practices
• Advanced written and verbal communication skills
• Skilled at triaging high volumes of requests knowing what needs immediate attention and what can wait all handled with discretion and a calm professional demeanor.
• Self-starter work mentality with the ability to take initiative
• Microsoft Outlook proficiency; working knowledge of Word Excel and Zoom scheduling

What We Offer:

• Paid holidays
• Accrued paid time off (PTO) including sick pay
• Profit-sharing plan with 401(k) compensation deferral contribution feature (after 2 years of employment)
• Flexible Spending Account (FSA) andHealth Savings Account (HSA)
• Medical vision term-life and accidental death and dismemberment short-term and long-term disability insurance
• Cell phone reimbursement
• Mileage reimbursement
• Paid parking
• Company events
• Local gym membership
• Membership with Coastal Housing Partnership
• Open door policy and unrestricted access to partners