Receptionist

Job Title: Receptionist

Company: Lincoln Glen Manor
Location: San Jose CA (On-site)
Type: Full-Time
Compensation: $45000 annually with paid benefits PTO and retirement plan

About Lincoln Glen Manor

Lincoln Glen Manor is a welcoming six-acre senior living community located in the heart of San Jose California. Offering four levels of care and an extensive range of resident amenities Lincoln Glen Manor is dedicated to providing exceptional service compassionate care and a warm family-oriented environment for residents families and staff. The organization values teamwork respect and personalized service while fostering a workplace with flexibility minimal bureaucracy and opportunities for professional growth.

About the Role

As Receptionist you will serve as the first point of contact for residents families visitors vendors and prospective guests creating a welcoming and professional first impression for the addition to managing front desk operations you will provide administrative support to multiple departments assist with employee onboarding activities maintain confidential records and help ensure the daily operations of the community run smoothly.

This position is ideal for an organized customer-focused professional who enjoys working in a collaborative environment while providing exceptional service to residents visitors and fellow team members.

Key Responsibilities

• Serve as the first point of contact by greeting and assisting residents families visitors vendors and guests in a friendly and professional manner.
• Manage the reception desk answer and direct incoming telephone calls emails and correspondence.
• Coordinate with maintenance dining life enrichment nursing and other departments to ensure resident requests visitor inquiries and staff support needs are addressed promptly.
• Maintain a clean organized and welcoming reception area waiting spaces informational displays and community directories.
• Provide administrative support to various departments as needed.
• Assist with maintaining personnel files onboarding documentation employee records benefits coordination and new hire orientation activities.
• Track compliance documentation and maintain accurate administrative records.
• Handle confidential employee and resident information with discretion integrity and professionalism.
• Support daily office operations and assist with special administrative projects as assigned.
• Deliver exceptional customer service while promoting a positive experience for residents families and visitors.

Requirements

• High school diploma or equivalent.
• Minimum one year of experience in a receptionist administrative or customer service role.
• Proficiency with Microsoft Office Suite including Word Excel and Outlook.
• Ability to quickly learn new software and office systems.
• Strong interpersonal verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee and resident information.
• Ability to work independently while collaborating effectively with multiple departments.
• Flexibility to work occasional evenings or weekends as needed to support front desk coverage.
• Experience working in a senior living assisted living memory care healthcare or hospitality environment is preferred.

What We Offer

• Competitive salary starting at $45000 annually based on experience.
• Comprehensive benefits package including paid time off and retirement benefits.
• Stable Monday through Friday schedule from 8:00 a.m. to 4:00 p.m.
• Flexible family-oriented work environment with minimal bureaucracy.
• Opportunity to work within a beautiful six-acre senior living community.
• Collaborative team culture focused on compassion respect and exceptional service.
• Opportunity to make a meaningful difference in the lives of residents families and the surrounding community.