Receptionist

Job Title Receptionist
Location : Marion East Indianapolis IN 46219

Job Responsibilities

Greets participants visitors a professional manner and manages activity flow in busy reception area including answering phones typing letters filing

Data enters participant information in a specialized database

Prepare outgoing mail including shipments as requested and ensures that mail is sent out each day

Sort and distribute incoming mail to the appropriate department or individual on the same day it is delivered at least 95% of the time

Sort and distribute faxes

Assist with copying scanning projects as needed

Answer phones and direct callers to appropriate staff when needed

Assemble informational materials or packets as requested

Assist with general reports including data gathering via the computer system printed reports or other available information

Assist with faxing documents as necessary

Assist with regular scanning and other scanning jobs as necessary

May perform client outreach duties

General other administrative duties and other duties as assigned

Qualifications:

High School diploma High School Equivalency or General Education Diploma and one to two years clerical experience in an office setting

Additional education not required but desirable

Proficient in Microsoft Office Suite

Good grammar spelling and typing skills

Strong interpersonal skills and the ability to communicate clearly and professionally

The ability to maintain confidentiality is a must