Receptionist

RECEPTIONIST: Join Lexitas providing legal support services as a front desk professional known for accuracy discretion and responsive : This is a full-time on site position at our Dallas office located at 325 N St. Paul Street Dallas TX RANGE: $16-$18/hrSCHEDULE: Monday-Friday 8a-4:30p CSTBENEFITS: Medical dental and vision coverage; 401(k) with company match; paid time off and paid holidays company paid maternity baby bonding and military a High-Growth Legal & Corporate Services LeaderABOUT THE ROLE:Were looking for a detail-oriented people-focused Receptionist to join our dynamic legal services team. This role is far more than a front desk jobits a key player in creating an outstanding client experience. As the first point of contact for visitors and clients youll manage front-of-house operations ensure room scheduling runs smoothly and help drive daily success through smart decision-making and precise work directly impacts the efficiency and professionalism of our services. From handling sensitive information to coordinating key logistics youll be empowered to act independently while also contributing to a collaborative team is a rapidly growing national provider of legal and corporate support services including court reporting medical record retrieval process service registered agent services and corporate filings. Our mission is to deliver unmatched service with integrity professionalism and RESPONSIBILITIES:Greet and assist clients with professionalism and warmthAnswer and direct incoming phone calls and inquiriesMaintain and update the daily scheduling diary (room assignments court reporters and client bookings)Coordinate incoming work orders authorizations and ensure accuracy of assignment detailsProcess and distribute documents from multiple channels (fax email messenger etc.)Support incoming/outgoing mail and email routingParticipate in employee training and cross-functional supportHandle confidential information in full compliance with HIPAA and internal data security protocolsProactively communicate with clients court reporters and internal staff to ensure smooth daily operationsWHAT WERE LOOKING FOR:Strong organizational and multitasking skills in a fast-paced environmentA positive client-first attitude with excellent communication skillsAbility to prioritize tasks and make independent decisionsProfessional appearance and demeanorComfort working with deadlines and high-volume workflowsWorking knowledge of Microsoft Outlook Word Adobe Acrobat and internet-based toolsFamiliarity with the deposition process is a strong plusQUALIFICATIONS:High school diploma or equivalent required2 years of experience in legal support services preferredExperience in a multi-site or multi-functional environment is a bonusSUPERVISORY RESPONSIBILITIES: None LANGUAGE SKILLSAbility to effectively present information and respond to questions from internal and external customers whose first language is LICENSES REGISTRATIONSNonePHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential performing the duties of this job the employee is regularly required to stand; walk; use hands to finger handle or feel objects type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential performing the duties of this job the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers phones photocopiers and filing REQUIREMENTSThis position does not require travelOTHER DUTIESPlease note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to the job at any time with or without STATEMENTLexitas prohibits discrimination based on race religion gender national origin age disability veteran status marital status pregnancy gender expression or identity sexual orientation or any other legally protected Employer/Vet/ you require reasonable accommodation in the application process please contact Human Resources at for assistance. All other applications must be submitted online.