Receiving Clerk Level 1

Receiving Clerk Level 1

• Receive and review incoming shipments from vendors to ensure accuracy and completeness of materials and documentation.
• Match vendor packing slips and certifications to purchase orders and record receivers in the system (Oracle).
• Perform basic visual checks to verify materials received meet order specifications.
• Communicate with vendors to resolve discrepancies or missing documentation.
• Coordinate with internal departments to ensure timely and accurate flow of materials and paperwork.
• Maintain organized and up-to-date records of all receiving documentation including certificates invoices and packing lists.
• Perform general clerical duties such as filing data entry and document management.
• Retrieve distribute and deliver paperwork throughout the facility (walking approximately 20% of the workday).
• Assist with tracking incoming shipments and following up on late or missing deliveries.
• Support inventory accuracy by reporting discrepancies and assisting with reconciliation tasks as needed.
• Ensure a clean safe and organized work area at all times.

Job Qualifications:

• High school diploma or equivalent required.
• Previous experience in a receiving clerical or logistics support role preferred.
• Experience working directly with vendors.
• Strong cross-functional teamwork and organizational skills.
• Excellent verbal and written communication skills.
• Proficient computer skills including experience with Oracle or similar ERP/MRP systems.
• Detail-oriented with the ability to multitask and prioritize in a fast-paced environment.
• Must be available to work weekends and daily overtime as required.

Preferred Qualifications:

• Intermediate knowledge of Microsoft Excel and other MS Office applications.
• Bilingual (English/Spanish) a plus.
• Familiarity with basic inventory or supply chain processes.