Real Estate Transactional Legal Assistant

Who We Are

At Benesch we pride ourselves on exceeding expectations and building trust not only with our clients but with our employees - Beneschs #1 asset. Committed to providing not only the highest level of legal service to our clients Benesch also aspires to create a positive work environment for our employees. Our Firm continues to earn placement on Chicago and Clevelands Top Workplaces list along with Clevelands NorthCoast 99 Top Workplaces rankings. We also continue to advance on the AmLaw 125 list placing us among the top 125 law firms in the country.

Benesch is proud to be recognized for being a Firm that attracts and retains top talent - making Benesch a great place to work. We offer a hybrid schedule career development and growth transparent and visible leadership teams and a place where diversity equity and inclusion is addition the Firm offers a full array of benefits which can be viewed at .

Working with Us - Come and Be Benesch!

We are one of the fastest growing firms in the nation and have offices in Chicago Cleveland Columbus Miami New York City San Francisco and Wilmington. We continue to expand our geographic footprint and value the talent that comprises each of our locations. If you are someone who champions a First in Service approach and are ready to be part of an exciting and growing Firm we would invite you to apply to join our team.

Want to know more To hear from some of our team click here: is proud to announce the opening for a Real Estate Transactional Legal Assistant within our Practice Support department in our Miami office. This position will start out 100% remote moving to a hybrid schedule by year end.

Position Summary:

Our Miami office has an amazing opportunity for a Real Estate Transactional Legal Assistant who is looking to be part of a dynamic team. This role is perfect for the legal assistant who is looking to work in a cutting-edge office of one of the nations fastest growing law firms and assist attorneys in an energetic fast-paced environment.

The Real Estate Legal Assistant plays a critical role in supporting assigned attorneys and practice teams serving as a highly organized proactive and detail-oriented partner in the delivery of legal services. As a trusted member of the team this role is responsible for coordinating a broad range of client matter document billing and operational support activities while ensuring exceptional service accuracy responsiveness and professionalism.

Success in this role requires sound judgment professionalism initiative discretion and the ability to manage competing priorities in a fast-paced environment. The Legal Assistant must work collaboratively with attorneys colleagues clients and business professionals while maintaining a high level of responsiveness and client service.

Essential Functions:

Document Preparation & Coordination

• Prepare revise format redline and proofread a wide range of real estate and transactional documents including purchase and sale agreements leases lease amendments assignments estoppel certificates subordination non-disturbance and attornment agreements easements deeds affidavits closing statements loan documents entity documents title and survey materials due diligence materials and related correspondence.
• GenerFate and maintain closing checklists signature packets closing binders document indexes executed document sets and other complex transaction components in compliance with client and firm standards.

Transaction & Matter Management

• Support all aspects of real estate transaction and matter management including coordination with clients opposing counsel title companies surveyors lenders borrowers landlords tenants brokers consultants governmental authorities and other stakeholders regarding acquisitions dispositions leasing financing development and related transactions.
• Assist with the preparation and organization of due diligence materials title commitments and exception documents surveys zoning materials environmental reports lease files financing documents signature packets closing deliverables closing binders and other matter-related documentation.
• Monitor transaction deadlines and collaborate with attorneys paralegals title companies surveyors lenders brokers records and other business professionals to ensure accuracy and timely completion while coordinating with accounting to request closing invoices as needed.

Client & Stakeholder Coordination

• Serve as a professional and responsive point of coordination for attorneys clients opposing counsel consultants vendors internal departments and other stakeholders.
• Coordinate client meetings conference calls closings virtual meeting logistics conference rooms meal requests materials and follow-up items.
• Support client service by anticipating needs communicating clearly protecting confidentiality and escalating issues appropriately.

Calendar & Workflow Management

• Manage attorney calendars including meetings closings key transaction dates filing deadlines reminders and competing priorities.
• Use workflow management tools and practice group protocols to prioritize assignments track status support coverage and ensure timely completion of work.
• Collaborate with attorneys paralegals records accounting conflicts and other business professionals to keep matters moving efficiently.

Billing Timekeeping & Matter Administration

• Enter revise review and release attorney time entries in accordance with firm guidelines and client billing requirements.
• Coordinate review of proformas and billing documentation with accounting attorneys and other stakeholders.
• Perform initial conflict checks assist with new matter intake open and close client matters prepare engagement documentation and maintain matter-related administrative records.

File & Records Management

• Create maintain organize and close electronic and hard copy client and administrative files in accordance with firm protocols including use of the document management system.
• Maintain organized closing files executed documents leases title materials surveys financing documents and other matter materials to support knowledge management and efficient future access.
• Apply appropriate document naming version control confidentiality and retention practices.

Travel Expenses & Administrative Support

• Coordinate domestic and occasional international travel arrangements including itineraries accommodations ground transportation and expense tracking for reimbursement.
• Process expenses coordinate reimbursements and assist with administrative tasks that support attorney productivity and client service.
• Provide backup support for practice group team members during high-volume periods absences or special projects.

Additional Responsibilities

• Actively participate as a member of the practice group support team contributing to a collaborative responsive and service-oriented culture.
• Remain current on firm systems technologies workflows templates and best practices including legal technology training and practice support standards.
• Support special projects process improvements practice group initiatives business development support and other administrative or operational duties as assigned.
• Demonstrate flexibility to work overtime outside standard business hours or on urgent matters when business needs require.

Qualifications & Experience

• High School Diploma or equivalent required.
• Minimum of seven (7) years of legal assistant support experience within a law firm environment with real estate commercial leasing acquisition and disposition finance development or other sophisticated transactional experience strongly preferred.
• Demonstrated experience preparing revising redlining proofreading and managing complex real estate and transactional documents and correspondence including experience supporting closings title and survey review due diligence real estate filings and recordings matter intake time entry billing calendars travel and expense processes.

Skills & Competencies

• Exceptional organizational skills and the ability to manage multiple priorities competing deadlines and changing work demands while maintaining accuracy and attention to detail.
• Strong written verbal and interpersonal communication skills with the ability to interact professionally and effectively with attorneys clients colleagues and external stakeholders.
• Demonstrated ability to exercise sound judgment maintain confidentiality and handle sensitive information with discretion and professionalism.
• Advanced proficiency in Adobe and Microsoft 365 applications including Word Outlook Excel and PowerPoint as well as the ability to create revise format and proofread complex legal and administrative documents.
• Strong technical aptitude and the ability to learn and effectively utilize legal administrative document management billing workflow and other business systems.
• Proven ability to work independently and collaboratively in a fast-paced client-service-driven environment while maintaining a high level of responsiveness and accountability.
• Demonstrated commitment to exceptional client service professionalism adaptability and continuous improvement.
• Experience with legal and administrative systems such as Intapp Time Intapp Open Emburse Aderant Intapp DealCloud iManage and Litera as well as title company portals cloud file storage systems such as Drop Box real estate closing and due diligence platforms and related legal technology strongly preferred.
• Proactive solutions-oriented approach with the ability to anticipate needs identify issues recommend practical solutions and take ownership of assignments.
• Demonstrated knowledge of real estate terminology acquisitions dispositions commercial leasing financing development title and survey review due diligence closings recording requirements and real estate transaction support strongly preferred.

Benesch is an equal opportunity employer. We strongly value and encourage diversity and solicit applications from all qualified applicants without regard to race color gender sex age religion creed national origin ancestry citizenship marital status sexual orientation physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations) medical condition protected veteran status gender identity genetic information or any other characteristic protected by federal state or local law.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Benesch Human Resources Department by phone at or email Christine Watson at .

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Required Experience:

Junior IC