Real Estate Office Administrator

REMAX Executive is seeking a detail-oriented personable Office Administrator to support daily office operations transaction file compliance and agent/administrative needs. This part-time afternoon role is ideal for someone who thrives in a fast-paced environment enjoys variety in their day and takes pride in keeping an office running smoothly and accurately.

Employment Type: Part-Time

Schedule: MondayFriday 12:00 PM 5:00 PM

Office Management

• Serve as the primary point of contact for day-to-day office operations

• Monitor and maintain inventory of office supplies marketing materials and equipment; place orders as needed

• Ensure the office is presentable functional and welcoming for agents and clients

• Coordinate with vendors building management and IT/facilities as needed

• Greet visitors answer phones and direct inquiries appropriately

Transaction & Closing File Support

• Assist agents with preparing organizing and submitting closing files

• Perform quality control (QC) review on transaction files to verify all required documents signatures and disclosures are present and accurate

• Flag missing or incorrect documentation and follow up with agents to resolve before closing

• Track file compliance status and escalate issues to the Broker-in-Charge as needed

• Maintain organized digital and/or physical file storage in line with brokerage and state commission requirements

Agent & Administrative Support

• Assist with agent onboarding paperwork and office orientation

• Support office communications (announcements event coordination etc.)

• Maintain office records license documentation and administrative logs

• Provide general administrative support to the Broker-in-Charge/leadership as needed

• High school diploma required; Associates or Bachelors degree preferred

• Familiarity with real estate transaction documents contracts and closing processes

• Strong organizational skills with close attention to detail

• Excellent verbal and written communication skills; comfortable communicating one-on-one and in group/training settings; comfortable making phone calls

• Friendly professional demeanor with the ability to build rapport quickly

• Ability to work independently with minimal guidance while also collaborating well as part of a team

• Ability to multitask across administrative responsibilities

• Discretion in handling confidential and sensitive information