Real Estate Legal Administrative Assistant

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Snell & Wilmer is seeking a highly organized and detail-oriented Real Estate Legal Administrative Assistant to provide administrative and legal support to our Phoenix Office Real Estate Practice Group. The successful candidate will assist attorneys in managing projects coordinating with stakeholders and maintaining documentation. This role requires strong multitasking skills familiarity with real estate and a proactive approach to anticipating team needs.
The hours areMonday through Friday from 8:30 a.m. to 5:00  the office.
Responsibilities will include but are not limited to the following:
Administrative Support:
Schedule meetings appointments and travel arrangements for attorneys.
Prepare correspondence emails and other communications with stakeholders including city officials and government representatives.
Manage legal files ensuring all documents are up-to-date and organized.
Document Management:
Draft proofread and edit real estate legal documents with high attention to detail.
Assist in the preparation and submission of building permit applications.
Track submissions and maintain accurate records.
Coordination and Communication:
Act as a liaison between attorneys and external stakeholders including city and government officials.
Coordinate meetings and facilitate communication with appointed and elected officials.
Monitor deadlines and project milestones to ensure timely delivery of materials.
Project Assistance:
Compile and organize submissions for city and government departments.
Support attorneys in preparing for hearings presentations and client meetings.
Anticipate the needs of team members and proactively address potential issues.
Experience and Qualifications:
Minimum 5 years of experience as a legal administrative assistant preferably in real estate or business transactions.
Proficiency in Microsoft Office Suite particularly Word Excel and Outlook.
Strong understanding of legal procedures terminology and real estate processes.
Exceptional proofreading editing and communication skills.
Ability to multitask prioritize tasks and meet deadlines in a fast-paced environment.
Demonstrated ability to work independently and within a team showing reliability and the capacity to juggle multiple tasks effectively.
Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
Strong organizational and time-management skills with the ability to prioritize tasks effectively.
High level of discretion and confidentiality.
Snell & Wilmer offers a competitive performance-based compensation and agenerousbenefits packagestarting on your first  benefits package includes medical dental vision disability life insurance 401K/profit sharing paid holidays tuition reimbursement and paid time off including vacation time personal time and sick time where  & Wilmer values the principles ofDiversity Inclusion and Belonging.
Snell & Wilmer is an Equal Employment Opportunity employer.

Required Experience:
Junior IC