Real Estate Administrator

Job Title - Lease Administrator

Overview:

Mission of the Role:

The Lease Administrator will be responsible for administering and maintaining a portfolio of commercial real estate leases ensuring the accuracy of lease data critical dates financial obligations and related documentation. This role will also provide direct support to Real Estate operations by assisting with lease renewals site acquisitions dispositions landlord communications reporting and transaction-related activities. The ideal candidate will possess strong analytical skills attention to detail and experience interpreting commercial lease agreements.

Key Responsibilities

• Review abstract and interpret commercial lease agreements amendments renewals assignments and other lease-related documents.
• Maintain accurate lease data and documentation within the lease administration system.
• Track critical lease dates including expirations renewal options rent escalations notice deadlines and termination rights.
• Calculate and verify rent obligations operating expense reconciliations CAM charges taxes insurance and other lease-related payments.
• Coordinate lease commencements renewals relocations expansions contractions and terminations.
• Review landlord invoices and reconcile charges against lease terms.
• Assist with budgeting forecasting and financial reporting related to occupancy costs.
• Partner with Accounting to ensure accurate rent payments and accruals.
• Support real estate transactions by providing lease analyses and due diligence information.
• Communicate with landlords property managers brokers attorneys and internal business partners regarding lease matters.
• Identify and resolve lease discrepancies compliance issues and billing disputes.
• Prepare lease summaries financial analyses and portfolio reports to support real estate decision-making.
• Maintain electronic lease files and ensure document retention standards are met.
• Assist with audits and ensure compliance with corporate policies and lease accounting standards.

Qualifications

• Bachelors degree in business Real Estate Finance Accounting or related field preferred.
• Minimum of 2-3 years of commercial lease administration experience.
• Strong understanding of commercial lease terminology and lease abstraction.
• Experience administering industrial/flex office or mixed-use real estate portfolios.
• Familiarity with lease administration software platforms such as CoStar Lease Administration Visual Lease LeaseHarbor or similar systems.
• Proficient in Microsoft Excel Outlook Word and PowerPoint.
• Strong analytical organizational and problem-solving skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple projects and deadlines simultaneously.
• High level of accuracy and attention to detail.

Preferred Qualifications

• Experience supporting a multi-state or national real estate portfolio.
• Knowledge of lease accounting standards (ASC 842/IFRS).
• Experience with CAM reconciliations operating expense audits and landlord dispute resolution.
• Commercial real estate property management or corporate real estate background.

Key Competencies

• Lease Analysis and Interpretation
• Financial Acumen
• Contract Management
• Attention to Detail
• Data Management
• Communication and Relationship Building
• Time Management
• Problem Solving

This position offers an opportunity to play a critical role in managing Apex Service Partners real estate portfolio while supporting strategic occupancy and financial objectives.