R&D Program Planner

Thornton Tomasetti applies engineering and scientific principles to solve the worlds challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide our mission is to bring our clients ideas to life and in the process lay the groundwork for a better more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.

About CORE Studio & CORE Lab

CORE Studio is Thornton Tomasettis technology and R&D engine creating tools workflows and research that enable our teams to deliver efficiently solve complex challenges and push the limits of design and delivery. CORE Lab is our internal innovation pipelineidentifying ideas from across the firm and developing them into new methods capabilities and products through a competitive internal grant program and Innovation Tournaments. AECtech our yearly conference series brings that spirit of innovation to the broader AEC (Architecture Engineering and Construction) community gathering technologists designers and engineers to explore the future of the built environment. Together these programs drive the firms commitment to being a global leader at the cutting edge of AEC technology.

Your Role

You will play a key supporting role across COREs innovation programskeeping R&D cycles running smoothly bringing industry events to life and making sure COREs work is visible and engaging across the firm and beyond. This is not a traditional administrative role; it sits at the intersection of R&D program coordination event strategy and firmwide communications. You will work directly with the CORE studio leadership the CORE Lab Oversight group and the Director of AECtech serving as a key interface between the CORE program and both internal partners and external clients. If you thrive in fast-moving idea-rich environments and love turning complex logistics into seamless experiences this role was built for you.

What Youll Do

• Coordinate multiple annual cycles of CORE Labs our internal R&D grant programmanaging submissions reviews awards project tracking and post-cycle reporting
• Support the planning and execution of internal innovation events including Innovation Tournaments and hackathons
• Work directly with the Director of AECtech to plan and deliver AECtech and other external industry events owning logistics from venue research and vendor coordination to on-site execution
• Draft and distribute firmwide communicationscalls for proposals program updates and event announcementsand support COREs external presence through LinkedIn and other channels in coordination with Marketing
• Develop post-event content maintain the CORE Spark site and contribute to branding and storytelling efforts across programs
• Manage schedules track action items coordinate expenses with accounting and provide operational support across all CORE initiatives
• Travel domestically and internationally 510 times per year to support AECtech events and Innovation Tournaments

What Youll Bring

• Bachelors degree preferred; prior experience in event planning program coordination or an AEC innovation or R&D environment is a plus
• Strong organizational and project coordination skills with the ability to juggle multiple concurrent initiatives and keep complex workflows on track
• Excellent written and verbal communication skills; comfort drafting clear engaging content for a wide range of audiences
• Proactive self-starter mindset with high attention to detail and strong follow-through you take ownership and manage up
• Proficiency with Office 365 and Google Workspace; comfort with scheduling collaboration and project tracking tools. Experience with graphic and video editing is a plus.

Compensation

Benefits

Depending on your employment status benefits may include:

• Medical Dental Vision Life AD&D Disability and other voluntary benefits

• Flexible Spending Accounts for Medical and Childcare

• Paid Time Off Family Leave for New Parents Volunteer Time

• Tuition Reimbursement

• Commuter Transit (where available)

• 401k retirement savings with Company matching on employee contributions and/or qualified student loan repayments

• Fitness Reimbursement

• And other various wellness diversity/inclusion and employee resource programs and initiatives

Pursuant to the SanFrancisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age ancestry color gender (including pregnancy childbirth or related medical conditions) gender identity or expression genetic information marital status medical condition mental or physical disability national origin protected family care or medical leave status race religion (including beliefs and practices or the absence thereof) sexual orientation military or veteran status or any other characteristic protected by federal state or local laws.

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