Randstad Employee Experience Partner

FMLA Coverage

Location: 301 Memorial Medical Parkway / 8th floor / HR Office / Daytona Beach FL 32117
Shift: M-F /(every other Monday arrive at 0700 for Orientation) - 30 minutes lunch

Offers are made based on experience

Duration and Scope:

The coverage is needed for 8 to 12 weeks.
Cindy Farnsworth emphasized that the hire must be able to handle the full scope of the position including administrative onboarding duties badging (which they will teach) and compliance tasks using Evercheck and Guardian (which may require extra training).
The new partner is expected to handle all duties as the existing senior partner focuses on different tasks.

Compensation: The pay rate should be based on experience. Cindy Farnsworth indicated she is open to the higher end noting that a previous temporary hire with lots of HR experience was paid up to $30.
Next Steps: Diana Vargas confirmed the next steps: meeting with the recruitment team to assign the job and expecting candidates to start screening no later than the following Monday (today is Wednesday). Candidates must be ready to interview within 24 hours. The interview process is confirmed to be virtual first followed by an on-site meeting to meet the team if the virtual interview goes well.

Role: Employee Experience Partner (FMLA Coverage)
Duration: 8 12 weeks
Location: Daytona Beach 301 Memorial Medical Parkway 8th floor
Schedule: Full-time Monday Friday 7:30 AM to 4:00 PM with a 30-minute lunch
Scope Requirement: Must be capable of performing the entire scope of the position.
Key Duties: Welcoming HR team members making badges (training provided) administrative duties for onboarding/orientation following up on emails and compliance tasks using Evercheck and Guardian (some extra training may be needed).
Technical Skills: Strong language and communication proficient in Microsoft Office suite including V lookups in Excel.
Compensation: To be based on experience; open to the higher pay band referencing a previous temp hire paid up to $30 due to extensive HR background and lack of benefits.
Recruitment/Interview Process:
Urgency: High; candidates should be ready to interview within 24 hours of submission.
Candidate Timeline: Expect candidates to start screening no later than Monday.
Interview Format: Virtual first with a potential follow-up on-site interview to meet the team.

GENERAL SUMMARY:
The Emp loyee Experience Partner (EEP) will facilitate and provide support for general human resources policies and procedures. This role provides administrative support to the human resources function to include office management document management and customer service support. EEP provides support for employee events engagement programs and communication. Individual uses excellent customer service skills in promotion of the HR operating model and serves as a liaison with shared services as necessary. Other responsibilities may include but not limited to new hire processing separation of work procedures and compliance monitoring for regulatory requirements.

PRINCIPAL DUTIES AND JOB RESPONSIBILITIES:

Provides service related to ensuring employee experience is intentionally and professionally cared for including employee onboarding regulatory compliance maintenance and coordination of HR projects
Provides office administrative support utilizing excellent customer service skills while promoting the HR operating model. Specific office administration duties may include but not limited to: ordering and managing inventory of office supplies manage ingoing/outgoing mail managing calendars and schedules for HRBP(s) as necessary preparing agendas taking minutes and managing phone/walk-ins as appropriate to support HR operating model.
Supports HR programs and initiatives at a local level such as: employee engagement and recognition events new hire onboarding and orientation and other projects as assigned by HRBP. Assists with providing research for policies training strategic planning and other human resource issues.

Responsible for employee badge administration process including granting and tracking badge access as appropriate maintaining badge supplies and printer maintenance.
Performs transactional work as directed related to department and organizational design changes.
Responsible for candidate and new hire experience components to include but not limited to: supporting hiring managers with interview preparation guiding candidates as appropriate to interviews serving as liaison to hiring manager talent acquisition team and employee health as appropriate completing new hire onboarding process and supporting new hire orientation logistics. Supports processes for immigration regulatory compliance.
Responsible for processing tracking and documenting compliance-related functions such as: license/certification/registration maintenance documentation of employee competencies and performance evaluations orientations and employee health requirements.
Responsible for document management which may include but not limited to scanning/filing/linking documents for employee HR files preparing documentation for regulatory agencies coordinating regular audits to ensure compliance requirements are met and coordinating with HR Shared Services as appropriate for document management needs.
Responsible for tracking and documenting compliance with performance management policies and procedures.
Manages separation of work processes as directed.
Responsibilities may include scheduling and conducting exit interviews and facilitating repayment programs in coordination with shared services.
Tracks and monitors compliance and documentation for special compensation programs according to policy and coordinates repayments with shared services as appropriates. Examples of special pay programs include sign on bonuses and GN program incentives.
Supports employee wellness program administration.
Administers tuition reimbursement programs according to policy and procedures.
Manages the PDO donation program ensuring compliance with facility regional and corporate policies
Supports employee events projects and communication as directed examples include: service awards programs and events mailing projects employee related functions local job fairs open enrollment events and communication.
Manage logistics related to employee engagement and retention programs such as meat tickets and prizes.
Responsible for management and maintenance of HR policies and procedures according to organizational documentation and storage process.
Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies procedures and reporting are in compliance. Participates in the recommendation and revision of policy changes.
Serves as a change agent for operating model and strategic initiatives.
Serves as super user for HR operating model and related technology systems and HR processes. Liaisons with shared services as needed.
Track HR metrics as directed in support of HR analytic needs.
Monitors budget expenses as directed.
Demonstrates stewardship in facility resources.
Champions mission integration and culture development.

KNOWLEDGE AND SKILLS REQUIRED:
Proficiency with Microsoft Office Suite (Outlook Word Excel PowerPoint)
Working knowledge of or aptitude to learn human resources disciplines applicable for assigned duties


Professional excellent oral and written communication skills
Problem solving and critical thinking skills
Ability to handle confidential matters with maximum discretion


EDUCATION AND EXPERIENCE REQUIRED:
Bachelors degree in human resources business or related field OR
2-3 Years of Human Resources Experience

EDUCATION AND EXPERIENCE PREFERRED:
Bachelors in human resources business or related field.
2 years of HR experience


LICENSURE CERTIFICATION OR REGISTRATION PREFERRED:
Professional in Human Resources PHR) or Society for Human Resources Certified Professional (SHRM-CP)


REQUIRED COMPETENCIES:
* Ability to apply HR knowledge/ experience across all HR policies programs processes and functions
* Strong project management and analytical skills
* Support workforce planning engagement strategies and succession management for the facility
* Demonstrates knowledge and an understanding of the disciplines beyond HR specialty and how all of HR interacts with other business functions
* Demonstrates a strong understanding of AHS culture and processes