Purchasing Specialist
Job Location:
Texarkana, TX - USA
Monthly Salary:
Posted:
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Job Summary
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Workstudy Position:
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The University of Arkansas Community College at Hope-Texarkana (UACCHT) is a proud member of the University of Arkansas System. The University of Arkansas System is comprised of land-grant research institutions a teaching hospital five community colleges two schools of law a presidential school a residential math and science high school and an online university as well as divisions of agriculture archaeology and criminal justice. These entities exhibit unmatched economic and social impact across the state by providing numerous academic and professional opportunities. Below you will find the details for the position currently available at UACCHT including any supplementary documentation and questions you should review before applying for the opening. To apply for the position please click the Apply link/button.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position please click theApply link/button.
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Department:
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Summary of Job Duties:
Essential Job Functions:
Review purchase requests for compliance with the Department of Finance and Administration state procurement regulations UA System policies and college policies using an automated procurement system to process and manage purchase orders set up vendors and assist college personnel.
Assist with taking quotes and/or contract documentation preparing competitive bids and competitive sealed bids manage bid openings evaluation criteria and vendor lists and receive and evaluate bids.
Prepare procurement card verifications and prepare information from an automated system for generated reports as required for approvals.
Process invoices generate reports and coordinate with accounts payable to ensure proper payment of invoices.
Serve as backup for other Business Office staff for Cashier and student accounts/billing responsibilities accounts payable and other areas as needed.
Serve as subject matter expert for Arkansas State Procurement and University of Arkansas System requirements for procurement. Meet annual requirements for state procurement training. Ensure reporting and registration compliance with state and federal agencies.
Assist departments in preparing specifications for major procurement projects including issuing bids to include but not limited to: IFBs RFPs RFQs RFIs.
Assist with submission of contracts and agreements for Legal Review utilizing legal documents and working with providers to implement necessary changes.
Research identify and submit decommissioned assets through the GovDeals State Marketing and Redistribution or current methods and policies for proper disposal and resale. Work with DF&A to acquire additional or replacement fleet vehicles utilizing the State Vehicle Contract.
Coordinate training with college leadership to keep staff abreast of state and agency/university procurement procedures.
Attend state agency or system procurement training and other procurement duties as assigned.
Qualifications:
A minimum of five (5) years of progressive work experience managing procurement functions or equivalent role in a large organization or government entity with no less than three years of experience; bachelors degree preferred from an accredited college or university.
Other job-related education and/or experience may be substituted for all or part of these basic requirements upon approval of the Chancellor or Vice Chancellor of Finance & Administration.
Additional Information:
Knowledge Skills & Abilities
Ability to review and analyze vendor and agency issues as they pertain to the procurement process and recommend proper course of action to meet goals and objectives.
Knowledge of Arkansas state and agency/institution procurement laws and procedures or the ability to learn.
Ability to formulate and interpret policies and procedures relating to procurement.
Strong knowledge of procurement technology applications or strong desire to acquire the knowledge.
Strong time management and planning skills;
Ability to establish and maintain working relationships with all levels of college personnel state government vendors and manufacturers;
Ability to resolve problems between departments and vendors;
Ability to accomplish the colleges mission goals and objectives;
Ability to work collaboratively with internal and external constituents;
Demonstrated high level of proficiency in the Microsoft Office software applications;
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Director of Human Resources
All application materials must be uploaded to the University of Arkansas System Career Site
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
The University of Arkansas Community College at Hope-Texarkana (UACCHT) is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check sex offender registry check and drug screen. For certain positions there may also be a financial (credit) background check and/or a Motor Vehicle Registry (MVR) check. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential non-discriminatory manner consistent with state and federal law.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual preference or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity:
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Required Experience:
IC
About Company
UACCB is a two-year, accredited Arkansas community college with on-campus and online classes offering a variety of degrees and technical certificates.
