Purchasing Assistant

Behind every machine we rent sell or service is someone who made sure the paperwork was perfect. That someone could be you. Best Line Equipment one of Pennsylvanias leading construction equipment dealers is looking for a Purchasing Assistant to join our corporate team in State College. This is the behind-the-scenes role that keeps 17 locations moving: youll process purchase orders manage titles registrations and IFTA filings for our fleet and oversee the employee credit card and fuel card programs. If youre organized sharp with numbers and take pride in work most people never see but everyone depends on we want to meet you. We offer $20-$24 per hour based on experience a full-time 40-hour week and the opportunity to grow with a company that has built its reputation across PA for decades. Apply today and help keep Best Line running like a well-oiled machine.

Description of Responsibilities:

• Purchase Order Processing: Prepare submit and process requisitions and purchase orders for supplies and equipment; maintain accurate purchase records and track orders through delivery.
• Invoice Entry: Accurately input invoice details into the accounting system including vendor information invoice amounts and payment terms.
• Discrepancy Resolution: Compare deliveries and invoices with purchase orders to identify and resolve discrepancies with vendors and internal staff.
• Vehicle Titles and Registration: Maintain title and registration records for all company vehicles processing renewals transfers and new registrations across all locations.
• IFTA Reporting: Compile mileage and fuel records and prepare International Fuel Tax Agreement (IFTA) filings ensuring accurate and timely reporting.
• Employee Credit Card Management: Administer the employee credit card program including issuing and deactivating cards monitoring usage collecting receipts and reconciling monthly statements.
• Employee Fuel Card Management: Administer the employee fuel card program including card issuance usage monitoring and account reconciliation.
• Recordkeeping and Communication: Enter verify and maintain information in written and electronic form; process day-to-day paperwork and provide information to supervisors co-workers and vendors.

Essential Job Functions:

• Use computers and computer systems to enter data and process information.
• Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
• Communicating with people outside the organization representing the organization to customers the public government and other external sources.
• Providing information to supervisors co-workers and subordinates by telephone in written form e-mail or in person.
• Processing information and verifying data.
• Entering transcribing recording and maintaining information in written and electronic form.
• Processing information by compiling coding categorizing auditing and verifying information or data.

Required Skills/Abilities:

• Knowledge of raw materials production processes quality control costs and other techniques for maximizing the effective purchase and distribution of products.
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions conclusions or approaches to problems.
• Excellent organizational skills and attention to detail.
• The ability to use a computer and excellent customer service skills.
• Team-player with the ability to manage multiple items simultaneously.

Education and Experience:

• High school diploma or equivalent and one to two years of clerical administrative or purchasing support experience.
• Valid drivers license.

Job Type: Full-time

Pay Range: $20.00 - $24.00/hour dependent on experience

Benefits:

• 401(k) w/company match
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid vacation
• Paid sick time
• Vision insurance

Why Best Line Equipment

For over 40 years Best Line Equipment has been family-owned and that still shows in how we treat our people. With 15 locations across PA MD and NJ - and growing theres real opportunity here for anyone ready to build a career. Were passionate about helping our employees grow professionally work as a team and take pride in serving our customers. Our culture runs on job satisfaction diversity and shared accountability. Weve been voted Top 100 Best Places to Work in Pennsylvania multiple years running because weve earned it. Come grow with us.

#HP

Required Experience:

Junior IC