Purchasing Assistant

Division/Unit:ProcurementandContract Management Unit

CivilServiceTitle:Community Associate

PositionTitle:Purchasing Assistant

Salary Range:$54970 - $64288

Job Description:

The New York County District Attorneys Office (DANY) has an opening for a Purchasing Assistant in its Procurement and Contract Management this position the Purchasing Assistant is responsible for supporting the Unit as needed.

Responsibilities include but are not limited to:

• Utilize various City systems including Department of Citywide Administrative Services (DCAS) Office of Technology and Innovation (OTI) and NYCs Financial Management System (FMS).
• Assist the Unit with processing invoices including but not limited to: obtain complete and accurate invoices verify prices are in compliance with purchase order terms log information in internal database and coordinate with other units for complete invoice approvals and processing.
• Confer with project managers to ensure contract compliance and conformance to applicable law and underlying purchase order requisitions.
• Attend project meetings and trainings as required.
• Create and maintain reports for invoices expenditures and inventory.
• Draft correspondence and other written materials.
• Perform market research and obtain quotes.
• Create excel spreadsheet for reporting purposes.
• Provide administrative support such as but not limited to order supplies submit requisitions and scan documents.
• Perform related tasks assigned by the Unit.

In addition to the Minimum QualificationRequirementscandidatesmustpossessthe following:

• Level 1 An associate degree or 60 semester credits from an accredited college and one (1) year of satisfactory experience in procurement purchasing contract administration invoice processing or administrative support related to public sector operations.
• Level 2 An associate degree or 60 semester credits from an accredited college and two (2) years of satisfactory experience in procurement purchasing contract administration invoice processing or administrative support related to public sector operations.
• Level 3 An associate degree or 60 semester credits from an accredited college and three (3) years of satisfactory experience in procurement purchasing contract administration invoice processing or administrative support related to public sector operations.
• Level 4 An associate degree or 60 semester credits from an accredited college and four (4) years of satisfactory experience in procurement purchasing contract administration invoice processing or administrative support related to public sector operations.

Preferred Qualifications/Skills:

• Ability to follow directions and apply proper policies procedures and guidelines.
• Excellentwrittenverbalorganizationaland communication skills.
• Mustbeabletoperformunderpressureinafast- pacedenvironment;abletomulti-taskandmeet deadlines.
• Ability to apply critical and strategic thinking.
• Mustbeextremelydetail-orientedself-motivated highly organized resourceful and reliable.
• Experiencecullingandanalyzinglargeamountsof data from numerous sources.
• Must be a team player work well with others and possess excellent communications skills.
• Proficiency in Microsoft Word and Excel.
• Ability to update and edit existing databases.

HowtoApply:

• Apply with a Cover Letter & Resume.

Hours/Shift:

• Monday-Fridayfrom9:00am-5:00pm.
• Telework is available two days per week.

Additional Information:

• Currentofficeemployees:Tobeeligiblefora transferorpromotionstaffmusthavealready servedatleast one (1)yearintheircurrentunit/bureau/departmentandbeingoodstanding. Inadditionmustmeettheminimumand additional qualifications of the position.
• AuthorizationtoworkintheUnitedStatesis required for this position.

Minimum Qualification Requirements:

• High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
• Education and/or experience which is equivalent to 1 above.

PublicServiceLoan Forgiveness:

• AsaprospectiveemployeeoftheCityofNewYork you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information please visit the
• at Residency is not required for this position.

The New York County District Attorneys Office is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforceandprovidingaworkenvironmentthat is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.