Purchasing Assistant

Position Summary

The primary function of the Purchasing Assistant is to assist the purchasing manager with all purchasing requests for supplies services and equipment for our yards.

Duties & Responsibilities

• Effectively utilize all capabilities of the Trend/Infor purchasing system. Manage the DO process. Send DOs to vendors confirm track and communicate with the Sales Team. Update DO header to reflect the correct FOB terms and shipping method. Manage the custom logo process for all DOs.
• Maintain accurate information in Trend for all PO/DO orders (including back orders). Confirm all orders for pricing due date and correct delivery address. Notify Buyers of price discrepancies. Enter ETAs at the line level when POs will not ship complete. When vendors are arranging freight and billing TSW for it confirm shipping charges and enter information in PO headers prior to the POs being received. Prepare and maintain the Open Order Report with accurate information daily.
• Identify late POs and address them with vendors.
• Identify POs that have not been confirmed and/or have not been printed.
• Identify backorders that need to be confirmed with vendors. Handle Sales Team inquiries regarding PO/DO due dates. With specified vendors or as requested by Management coordinate with the vendor AP and Receiving when inbound POs have shipping errors missing product or freight damage (when the vendor arranged the freight). Prioritize POs for Receiving when they are backed-up by using the Backorder Report.
• Develop and maintain a good working relationship with all personnel and vendors. Special projects as assigned. May require heavy lifting.
• Maintain a clean orderly safe work area and perform other work as directed

Basic Qualifications

• High School Diploma
• Minimum of 2 years of related work experience
• Strong Microsoft office skills Core Competencies: Strive to do the right thing by displaying trust and integrity. Embody the principles of servant leadership even in a non-people management role by putting the needs of others first valuing diverse perspectives by sincerely appreciating and considering others opinions and ideas and demonstrating a positive and humble attitude.
• Demonstrated ability to work independently and on a team; ability to lead execute and/or delegate as needed while also collaborating with others to get the job done. Establish and maintain effective working relationships at every level of the organization; invest in building relationships with the Field Operations and Field Support Center team members. Help champion an inclusive working environment; empower others to bring their full selves to the workplace; celebrate welcome and value the different backgrounds and experiences that make up our workforce; recognize that all team members are valued regardless of race background tenure or title.
• Ability to self-manage show initiative be proactive and drive results.
• Communicate professionally both verbally and in writing to coworkers and customers.

Physical Requirements

• Must be able to remain in a stationary position in an office environment 70% of the time. Occasionally will move about inside the office to access files office machinery etc.
• Must be able to operate basic office machinery.
• Must be able to communicate with team and management and be able to exchange accurate information in these situations.

Required Cognitive Skills

• Must be able to problem solve and prioritize tasks.
• Must be able to manage stress depending on tasks.
• Must be able to multitask.
• Must be able to receive and analyze all information.
• Must be able to quickly communicate solutions if problems occur.
• Must be able to demonstrate a high degree of sound judgement.

Launch your career with a national building materials distributor and discover opportunities for growth and advancement. We value our team members and believe them to be our greatest assets. As such we invest in training and strive to provide a work-life balance.

This job description is subject to change at any time.

The base salary for this position typically falls within the range of $20.00 to $24.42 per hour. Starting wage may vary based on a number of factors including but not limited to the position being offered location education training and/or experience. SRS Distribution offers additional competitive and non-financial benefits. Hourly associates may be eligible for overtime based on business needs. Depending on the role associates may also be eligible for performance-based bonus programs commissions car allowance or automobile and fuel program and reimbursement for travel expenses in accordance with company travel policy.

Job Location: Above Structure 1 - Honolulu

2970 Mokumoa Street Honolulu HI 96819

As an Equal Employment Opportunity (EEO) employer SRS Distribution Inc. including all its subsidiaries provides job opportunities to qualified individuals without regard to actual or perceived race color creed religion national origin sex gender age disability gender identity sexual orientation citizenship status uniform service veteran status marital status genetic information physical or mental disability or any other characteristic in accordance with applicable federal state and local EEO laws. If you are an individual with a disability or a disabled veteran and require a reasonable accommodation in applying for any posted position please contact Human Resources at US: 855.556.3221 or by email to: with the nature of your accommodation request and include the Business name location and title of the job opening. Please allow one (1) business day for a reply. All employment offers are contingent upon successful completion of a background check and drug screen as permitted by law.

Medical Dental Vision Disability & Life Insurance Wellness Benefits 401(k) Retirement Plan Employee Stock Purchase Program Paid Holidays & Vacation Days Professional Growth Opportunities Development & Training Programs. All benefits subject to eligibility.

Should a Candidate be submitted to fill a position by a recruiting or staffing services agency (Agency) the Company has no obligation to pay the Agency any fee for submission offer placement or any service without a fully executed contract of service covering the engagement.