Purchasing AgentInterior Design Support

COMPANY OVERVIEW

Gallaher Companies is a nationally recognized leader in real estate development design construction and operations. Specializing in multifamily residences commercial projects senior living communities and lifestyle brands across California we are driven by a commitment to excellence innovation and timeless design.

THE POSITION

We are seeking a Purchasing Agent/Interior Design Support with experience in multifamily senior living commercial renovation and new construction projects. Reporting to the Senior Interior Designer this role will coordinate procurement activities and assist with design documentation. This role bridges creative design support with purchasing and vendor coordination ensuring that interior finishes furniture fixtures and equipment (FF&E) are sourced accurately on budget and delivered on schedule for development and construction projects.

The ideal candidate is organized detail-oriented and able to manage multiple projects while collaborating effectively with both design and construction teams. Experience in multifamily housing senior living or developer-led projects is strongly preferred.

Annual: $33 - $37 per hour depending on experience
Location: Windsor California
Schedule: Monday - Friday

KEY RESPONSIBILITIES

• Source price and procure interior design materials finishes FF&E appliances accessories and specialty items.
• Prepare purchase orders and coordinate vendor pricing availability lead times and substitutions.
• Track orders deliveries backorders damages and project installations through completion.
• Maintain project budgets purchasing logs material schedules and procurement documentation.
• Verify invoices reconcile purchasing activity and coordinate payment documentation with Accounting.
• Support designers with material selections specifications finish schedules samples presentation boards and spec books.
• Coordinate project installations deliveries vendors and related schedules.
• Maintain material libraries samples and digital design assets.
• Reconcile department credit card purchases reimbursements and mileage.
• Provide general project coordination and administrative support to the Interior Design department.

EXPERIENCE & SKILLS

• 25 years of experience in interior design support purchasing procurement or construction/design project coordination.
• Experience with FF&E procurement vendor coordination installation scheduling and budget tracking.
• Experience in development construction hospitality multifamily or commercial interiors preferred.
• Familiarity with interior finishes materials FF&E and vendor sourcing.
• Strong organizational communication and project coordination skills with excellent attention to detail.
• Ability to manage multiple projects budgets deadlines and vendor relationships simultaneously.
• Proficiency in Microsoft Office particularly Excel.
• Experience with Programa Studio Designer QuickBooks or similar procurement/project management software preferred.

WORK ENVIRONMENT

• Onsite in an office -based environment with occasional site visits showrooms and vendor meetings.
• May require lifting and handling material samples up to 25 pounds.