Purchasing Administrator (Spring, TX or Orange City, FL)

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Description

Start your career with FCC and become part of our global team of passionate waste industry professionals.

Position Summary:

The Purchasing Administrator II supports the Procure-to-Pay (P2P) process by performing pur-chase order creation goods receipt entry purchasing data validation and procurement coordination in SAP. This role is responsible for ensuring purchasing transactions are accurate timely properly supported and aligned with company controls.

This position requires a strong understanding of purchasing processes including requisition support purchase order accuracy vendor coordination receipt validation and bidding activity support. The Purchasing Administrator II serves as a key transactional support role for site operations Procure-ment and Accounts Payable to help maintain purchasing compliance prevent off-system activity and support timely vendor payments.

Primary Duties and Responsibilities

Purchase Order Entry and Administration

Create purchase orders in SAP based on approved requests from site personnel and pro-curement stakeholders.

Enter accurate pricing quantities vendor information delivery details GL coding cost cen-ters and supporting documentation.

Review purchasing requests for completeness accuracy and compliance before PO crea-tion.

Follow standard templates procurement procedures approval requirements and purchasing guidelines.

Process a high volume of purchase order transactions daily while maintaining accuracy and consistency.

Provide PO status updates to internal stakeholders as needed.

Support PO corrections revisions closures and cleanup activities as directed.

Goods Receipt and Service Entry Support

Enter goods receipts and service confirmations in SAP based on site confirmation of goods received or services completed.

Ensure receipt entries reflect actual delivery completed services or verified site confirma-tion.

Attach reference or validate required supporting documentation.

Review receipt requests for accuracy and escalate discrepancies when information is incom-plete or inconsistent.

Support timely receipt processing to assist with invoice matching and vendor payment.

Procurement Process and Compliance

Follow standardized procurement procedures approval workflows and SAP data entry re-quirements.

Support enforcement of No PO No Pay by helping ensure purchase orders are created be-fore goods or services are provided.

Ensure all purchasing activity is properly documented and completed within SAP.

Identify and escalate off-system purchasing activity missing approvals pricing discrepan-cies or incomplete documentation.

Maintain data integrity across purchasing transactions.

Assist with procurement compliance reviews PO aging open receipt items and transaction cleanup as needed.

Bidding and Purchasing Support

Support purchasing and bidding activities under the direction of Procurement.

Assist with collecting vendor quotes organizing bid documentation and maintaining quote support.

Validate that required quote or bid documentation is attached or available before PO creation when applicable.

Communicate with vendors and internal teams to obtain missing information pricing clarifica-tion or supporting documentation.

Support procurement team members with administrative sourcing tasks as needed.

Coordination and Communication

Communicate with site personnel to resolve incomplete incorrect or unclear purchasing re-quests.

Coordinate with Procurement Accounts Payable and Operations to support the full P2P pro-cess.

Escalate issues such as missing information pricing discrepancies vendor concerns receipt issues or invoice matching problems.

Support multiple sites and business units with purchasing administration needs.

Provide professional and timely customer service to internal stakeholders and external ven-dors.

Core Competencies

Strong SAP or ERP data entry skills with a high degree of accuracy.

Working knowledge of purchasing and Procure-to-Pay processes.

Understanding of bidding quote collection and procurement documentation requirements.

Ability to process high-volume transactions efficiently with minimal errors.

Strong attention to detail and commitment to data integrity.

Ability to identify incomplete requests discrepancies or compliance concerns.

Strong organizational and follow-up skills.

Proficiency in Microsoft Office especially Excel Outlook and Teams.

Ability to communicate clearly with internal teams and vendors.

Ability to work independently while knowing when to escalate issues.

Performance Expectations

Maintain high accuracy in PO and receipt entry with a target accuracy rate of 98%99%.

Meet daily and weekly transaction volume expectations.

Ensure timely PO creation and receipt entry to support on-time vendor payments.

Reduce incomplete incorrect or non-compliant purchasing transactions.

Support adherence to procurement policies approval requirements and company controls.

Help maintain clean and accurate purchasing data in SAP.

Provide timely communication and status updates to stakeholders.

Job Qualifications

High school diploma required.

Associate or bachelors degree preferred or equivalent work experience.

24 years of experience in purchasing administration procurement support data entry AP support operations administration or related field.

Experience with SAP or similar ERP system preferred.

Experience supporting purchase orders receipts vendors invoices or purchasing documen-tation preferred.

Understanding of procurement bidding and P2P processes preferred.

Additional Skills

Ability to handle repetitive process-driven work in a fast-paced environment.

Strong communication skills with internal teams and vendors.

Customer service mindset with both internal and external stakeholders.

Ability to manage multiple requests and priorities across different sites.

Strong problem-solving skills within established procedures.

Ability to escalate issues appropriately and timely.

Comfortable working with transactional data reports and supporting documentation.

Benefits

Health Care Plan: Medical Dental and Vision

Retirement Plan: 401(k) IRA

Life Insurance: Basic Voluntary and AD&D

Paid Time Off: Vacation Sick and Public Holidays

Short-Term and Long-Term Disability

Training and Development

FCC Environmental Services LLC operates in a multicultural global environment and is a richly di-verse organization operating seamlessly as one company. We aim to attract motivate and retain the best people in our industry whatever their background. We share the same passion to deliver world-class solutions to our customers. We have the best waste management professionals in the industry and develop this talent in an inspiring work environment.

FCC Environmental Services LLC is proud to be an equal opportunity workplace employer. All quali-fied applicants will receive consideration for employment without regard to race color religion gen-der gender identity or expression sexual orientation national origin genetics disability age vet-eran status or any other characteristic. We are an Equal Opportunity Employer of Minorities Fe-males Protected Veterans and Individual with Disabilities.