Purchase Request Team Supervisor

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Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Penn State Office of Central Procurement team is searching for a Purchase Request Team Supervisor. Central Procurement has a vision to develop and execute sound business and cost-effective Purchasing solutions to enable the teaching research and service mission of the University.

This position will co-lead the Purchase Request Team for the University. The Purchase Request Team Supervisor will support supervise and represent the Purchase Request team. They are a central point of contact for training handling and coordinating the processing of all non-catalog purchase requests from all areas of the University units. They are responsible to provide timely accurate and compliant execution of financial processes and serve as a central supervisor for the Purchase Request Team.

The successful candidate will:

• Receive assign triage and process unit requests and incidents for non-catalog purchase request and turn them into purchase orders
• Review all financial transactions for compliance with University policies procedures documentation standards and regulatory guidelines
• Reconcile discrepancies and investigate transactional anomalies or errors
• Execute financial approvals on designated transactions
• Maintain accurate and up-to-date transaction records in financial systems
• Assist with internal and external audits by providing transaction documentation and reports
• Maintain alignment and communication with specific unit teams to ensure accurate and responsive support
• Provide excellent customer service to internal stakeholders through clear communication and timely issue resolution; assist in monitoring internal and external customer satisfaction
• Provide training to new staff members
• Identify opportunities for process improvements and automation in transaction workflows
• Maintain confidentiality and integrity of financial data at all times

Required skills and experience

• Demonstrated commitment to delivering high-quality customer service through professionalism responsiveness and follow-through
• Proven ability to manage high-volume workflows while maintaining accuracy timeliness and customer service standards
• Strong communication and relationship-building skills including the ability to supervise teams provide training manage sensitive financial matters and maintain collaborative partnerships across University units

MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Associate Degree 4 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position including all possible grades is $46400.00 - $67300.00.

Salary Structure - Information on Penn States salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .

Penn State is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.

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