Publicity Assistant, Putnam (Hybrid)

Publicity at Putnam an imprint of Penguin Publishing Group seeks a Publicity Assistant to join the to award-winning critically acclaimed and bestselling fiction and nonfiction authors includingMegan AbbottChloe BenjaminC.J. BoxTom ClancyRobert CraisJeffery DeaverSheinelle JonesAlma KatsuHoda Kotb Jean Kwok Annabel MonaghanDelia OwensSteven Rowley John Sandford Maria SempleSarah Winmanand more.This is a fantastic opportunity to work with distinguished authors on a wide variety of books.

The Publicity Assistant will work with the Vice President Publicity Director in supporting the book publicity this role the assistant will provide administrative support for department-wide initiatives and provide publicity support for all titles. This will include maintaining budgets organizing seasonal meeting materials creating media lists crafting press materials maintaining publicity clips coordinating author events and tour logistics. We are looking for creative and fresh voices who care about getting the next best book in the hands of readers.

The Publicity Assistant should be highly motivated enthusiastic about publishing and enjoy reading broadly and often. This is necessary to be day one ready to champion our books while working alongside a collaborative fun and engaged addition youll work closely with colleagues in other departments within the division especially our Marketing and Editorial groups as well as the Publishing Office and Sales. The publicity assistant will be a detail-oriented self-starter a strong written and verbal communicator and an organized multitasker.

The Role:

• Providing general administrative support including mailings processing invoices billings expense reports note-taking etc.
• Coordinating travel and other arrangements for major author tours and creating detailed campaign tour schedules
• Drafting press materials including press releases pitch and galley letters author Q&As interview alerts quote sheets etc.
• Liaising with organizations and bookstores to arrange author events
• Responding to various calls/emails from media authors and booksellers
• Communicating between the Marketing Editorial and Production departments
• Maintaining media clips press contacts and detailed logs of publicity projects in an internal database system
• Performing online research to acquire publicity contacts
• Attending book events virtually or in person depending on current affairs
• Assisting the coordination of logistics for meetings including coordinating calendar schedules booking virtual space on Microsoft Teams or Zoom preparing meeting materials and taking notes
• Attends and participates in virtual meetings with colleagues authors and other external contacts when necessary
• Providing administrative support for department-wide initiatives like meeting scheduling maintaining budgets drafting pitches and emails drafting submissions to trade publications conducting research ahead of author meetings and awards submissions.

The Essentials:

• A self-starter fluent in multitasking with impeccable attention to detail
• A deadline-oriented administrator who is comfortable handling many projects at once
• An excellent written and verbal communicator who is enthusiastic about collaborating with authors agents media professionals and external and internal stakeholders and who is not afraid to speak up ask questions and share opinions
• Comfortable working in a fast-paced collaborative team environment and possesses a proactive and independent approach to problem-solving
• Familiarity with media news and online organizations particularly those that regularly feature books and authors. A keen eye for emerging trends in media and the news cycle is a plus
• Proficient in MS Office particularly MS Outlook Excel PowerPoint and Canva and enjoys mastering new systems and databases
• Experience in publicity or publishing is a plus but not required to succeed in this rolewe value an organized and passionate team player with a strong interest in books and publicity.

The salary for this position is $51000. All positions are currently eligible for annual profit award or bonus subject to Company results.

The position of publicity assistant at Putnam is a hybrid position with in-office responsibilities which include but are not limited to in-office meetings author visits or events and daily ad hoc administrative projects. We will consider candidates who can work from a commutable distance to our offices at 1745 Broadway which includes the tri-state area (NY NJ CT & PA).

Please apply using our ATS system by May 27 2026 and include your resume and cover letter for consideration. Before applying for any role at Penguin Random House we recommend you review our applicant resources page and look over our hybrid and open-to-remote guidelines on our FAQs page.

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role and candidates relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include but are not limited to Medical/Prescription drug insurance Dental Vision Health Care/Dependent Care Flexible Spending Account Health Savings Account Pre-Tax and Roth 401(k) Short and Long-Term Disability Insurance Life/AD&D Insurance Commuter Benefits Student Loan Repayment Program Educational Assistance & generous paid time off.

Penguin Random House is the leading adult and childrens publishing house in North America the United Kingdom and many other regions around the publishing the best books in every genre and subject for all ages we are committed to quality excellence in execution and innovation throughout the entire publishing process: editorial design marketing publicity sales production and distribution. Our vibrant and diverse international community of nearly 300 publishing brands and imprints include Ballantine Bantam Dell Berkley Clarkson Potter Crown DK Doubleday Dutton Grosset & Dunlap Little Golden Books Knopf Modern Library Pantheon Penguin Books Penguin Press Penguin Random House Audio Penguin Young Readers Portfolio Puffin Putnam Random House Random House Childrens Books Riverhead Ten Speed Press Viking and Vintage among others. More information can be found at Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race national origin religion age color sex sexual orientation gender identity disability or protected veteran status.

Company:Penguin Random House LLC

Country:United States of America

State/Region:New York

City: New York

Postal Code:10019

Job ID:289087