Proposal Manager

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ABOUT KHAN ACADEMY

Khan Academy is a nonprofit with the mission to deliver a free world-class education to anyone anywhere. Our proven learning platform offers free high-quality supplemental learning content and practice that cover Pre-K - 12th grade and early college core academic subjects focusing on math and science. We have over 181 million registered learners globally and are committed to improving learning outcomes for students worldwide focusing on learners in historically under-resourced communities.

OUR COMMUNITY

Our students teachers and parents come from all walks of life and so do team includes people from academia traditional/non-traditional education big tech companies and tiny startups. We hire great people from diverse backgrounds and experiences because it makes our company value diversity equity inclusion and belonging as necessary to achieve our mission and impact the communities we know that transforming education starts in-house with learning about ourselves and our colleagues. We strive to be world-class in investing in our people and commit to developing you as a professional.

THE ROLE

The Khan Academy Districts Proposal Manager is responsible for leading planning scheduling and overseeing the timely development and delivery of high-quality responses to K-12 school district and state-level partnerships opportunities from pre-RFP to post-submission activities. This role will also oversee the process for responding to partner requests for vendor set up and compliance documentation including data privacy agreements vendor questionnaires and accessibility documentation. The Proposal Manager will collaborate across sales marketing legal finance operations product and engineering to support our sales processes drive revenue win new customers and grow existing customer accounts.

We are looking for someone who is proactive organized and resourceful with strong follow-through and the ability to manage complex projects involving multiple stakeholders and competing deadlines. The ideal candidate values accountability thrives in a collaborative and transparent environment and brings exceptional writing proofreading and editing skills. Strong research abilities excellent interpersonal skills and experience managing proposals or other complex cross-functional projects are essential for success in this role. The ability to handle sensitive and confidential information with discretion is required.

The Proposal Manager is a subject matter expert for Khan Academy our Khan Academy Districts partnerships and Khanmigo our AI-based student tutor and teaching assistant. Apply for this role if you are a fast learner who thrives in a fast-paced environment takes initiative and works effectively both independently and collaboratively. You are excited to develop deep knowledge of Khan Academys products and leverage that expertise to create compelling responses to K12 procurement and partnership opportunities. This role will report directly to the Director of School Partnerships.

Responsibilities:

• Running and continuously improving our procurement response and grant application processes for K-12 district and state-level RFI RFQ and RFPs
• Monitor K-12 state and district-level procurements and grant opportunities on various databases procurement platforms and those presented to us by our consultants
• Research prospect districts leadership mission learning plan and goals to tailor RFP response to their specific needs
• Review procurement requirements to assess alignment with our product and our overall terms of service
• Recommend appropriate procurement opportunities to the team
• Prepare and lead efficient Proposal Kickoff meetings and daily/weekly status calls ensuring activities and deliverables adhere to the Proposal Development Plan.
• Track procurement opportunities in Salesforce
• Work with relevant cross-functional stakeholders to build and manage existing content library
• Ensure the high-quality content and appearance of final proposal deliverables by performing rigorous quality assurance checks on draft and final documents.
• Ensure the timely delivery of complete and accurate submissions

• Manage the process of completing submitting and tracking Data Privacy Agreements (DPAs) vendor questionnaires and other required submissions for prospective and current districts as well as schools and districts using the free version of Khan Academy
• Work closely with Khan Academy sales legal security and accessibility teams to process vendor document requests from schools districts and state educational departments

• Conduct proposal retrospectives document lessons learned and implement process improvements to increase efficiency and effectiveness.

WHAT YOU BRING

• 4 years managing proposals grants procurement responses or other complex cross-functional projects ideally in the K-12 education or EdTech sector.
• Ability to use standard English writing styles to write proposal sections; this includes information research and synthesis from multiple sources (subject matter experts previous proposals) into a cohesive easy-to-read and persuasive final product.
• High proficiency in Google Suite MS Office Suite (Outlook Word Excel PowerPoint Project) Adobe Acrobat and Salesforce.
• Experience using Grammarly or other AI related tools for streamlining responses editing and other related tasks.
• Motivated by the Khan Academy mission to provide a free world-class education for anyone anywhere.
• Proven cross-cultural competency skills demonstrating self-awareness awareness of other and the ability to adopt inclusive perspectives attitudes and behaviors to drive inclusion and belonging throughout the organization.

PERKS AND BENEFITS

We may be a non-profit but we reward our talented team extremely well! We offer:

• Competitive salaries
• Ample paid time off as needed Your well-being is a priority
• 8 pre-scheduled Wellness Days in 2026 occurring on a Monday or a Friday for a 3-day weekend boost
• Remote-first culture - that caters to your time zone with open flexibility as needed at times
• Generous parental leave
• An exceptional team that trusts you and gives you the freedom to do your best
• The chance to put your talents towards a deeply meaningful mission and the opportunity to work on high-impact products that are already defining the future of education
• Opportunities to connect through affinity ally and social groups
• And we offer all those other typical benefits as well: 401(k) 4% matching & comprehensive insurance including medical dental vision and life

At Khan Academy we are committed to fair and equitable compensation practices the well-being of our employees and our Khan community. This belief is why we have built out a robust Total Rewards package that includes competitive base salaries and extensive benefits and perks to support physical mental and financial well-being.

The compensation band for this role is $96800 - $121000 USD annually for candidates based in the United pay range for this position is a general guideline only. The salary offered will depend on internal pay equity and the candidates relevant skills experience qualifications and job market data.

MORE ABOUT US

• Sals TED talk from 2011
• Sals TED talk from 2015
• Sals TED talk from 2023
• Our team: COMPANY VALUES

  Live & breathe learners

  We deeply understand and empathize with our users. We leverage user insights research and experience to build content products services and experiences that our users trust and love. Our success is defined by the success of our learners and educators.

  Take a stand

  As a company we have conviction in our aspirational point of view of how education will evolve. The work we do is in service to moving towards that point of view. However we also listen learn and flex in the face of new data and commit to evolving this point of view as the industry and our users evolve.

  Embrace diverse perspectives

  We are a diverse community. We seek out and embrace a diversity of voices perspectives and life experiences leading to stronger more inclusive teams and better outcomes. As individuals we are committed to bringing up tough topics and leaning into different points of view with curiosity. We actively listen learn and collaborate to gain a shared understanding. When a decision is made we commit to moving forward as a united team.

  Work responsibly and sustainably

  We understand that achieving our audacious mission is a marathon so we set realistic timelines and we focus on delivery that also links to the bigger picture. As a non-profit we are supported by the generosity of donors as well as strategic partners and understand our responsibility to our finite resources. We spend every dollar as though it were our own. We are responsible for the impact we have on the world and to each other. We ensure our team and company stay healthy and financially sustainable.

  Bring out the joy

  We are committed to making learning a joyful process. This informs what we build for our users and the culture we co-create with our teammates partners and donors.

  Cultivate learning mindset

  We believe in the power of growth for learners and for ourselves. We constantly learn and teach to improve our offerings ourselves and our organization. We learn from our mistakes and arent afraid to fail. We dont let past failures or successes stop us from taking future bold action and achieving our goals.

  Deliver wow

  We insist on high standards and deliver delightful effective end-to-end experiences that our users can rely on. We choose to focus on fewer things each of which aligns to our ambitious vision so we can deliver high-quality experiences that accelerate positive measurable learning with our strategic partners.

  We are committed to equal employment opportunity regardless of race color ancestry religion sex gender gender identity or expression national origin sexual orientation age citizenship marital status disability or Veteran status. We value diversity equity and inclusion and we encourage candidates from historically underrepresented groups to apply.
  
  As part of this commitment Khan Academy will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed please contact