Property Control Assistant

Position Function:

Performs property control functions including equipment location and tagging data entry and database management. Performs other related clerical and property management duties.

Salary Grade:

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC these positions are Unclassified and salary ranges are determined by the hiring department.

Essential Duties and Responsibilities:

1. Assists and responds to questions as they relate to acquisition disposition stewardship and accountability of fixed assets.
2. Gather information such as descriptions serial numbers manufacturers etc. on purchases of furniture and equipment in order to classify items and assign inventory numbers.
3. Print barcodes for university property. Disseminate to departments once a month.
4. Conduct audits of departmental inventories in order to locate items and verify that they have been recorded correctly.
5. Maintain inventory records and prepare periodic reports for internal and external reporting.
6. Act as liaison with University departments in relation to payments discrepancies and transaction processes.
7. Monitor and report monetary levels of transactions by department and reconcile balances of multiple asset categories for monthly reporting processes.
8. Reconcile balances of multiple asset categories for monthly reporting processes.
9. Operate word processor/computer to prepare computer generated documents and maintain data files.
10. Balance BANNER worksheets and purchase orders with cost allocations on acquisition cards insuring each item of inventoried equipment is assigned its true dollar value.
11. Assist with state inventory audits.
12. May participate in training sessions seminars and workshops to provide proper instruction to departmental personnel related to fixed asset procedures.
13. Perform related duties as assigned.

Minimum Qualifications:

1. High School diploma or equivalent.
2. One year related experience to duties specified.
3. Valid Drivers License.

Substitutions:
Any equivalent combination of related experience and/or education approved by the Department of Human Resources Management.

Preferred Qualifications:

1. Bachelors degree in accounting or business.
2. Experience in fund accounting.

Knowledge Skills and Abilities:

Knowledge of inventory and property control procedures. Ability to follow detailed instructions. Knowledge of basic computer skills. Knowledge of procurement rules and regulations. Ability to gather data compile information and prepare reports. Ability to perform simple accounting procedures. Word processing and/or data entry skills.

Working Conditions and Physical Effort

No unusual physical requirements. Requires no heavy lifting and nearly all work is performed in a comfortable indoor facility.

Routine deadlines; usually sufficient lead time; variance in work volume seasonal and predictable; priorities can be anticipated; some interruptions are present; involves occasional exposure to demands and pressures from persons other than immediate supervisor.

Job frequently requires sitting reaching talking hearing handling objects with hands.

Job occasionally requires standing walking stooping/kneeling/crouching/crawling and lifting up to 10 pounds.

Vision requirements: Ability to see information in print and/or electronically.

Instructions for Applying:

Link to apply: Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment programs or activities based on race color ethnicity sex pregnancy religion national origin disability age sexual orientation genetic information status as a U.S. veteran or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance 231 Famous Maroon Band Street P.O. 6044 Mississippi State MS 39762 .

What do I do if I need an accommodation

In compliance with the ADA Amendments Act (ADA) if you have a disability and wouldlike to request an accommodation in order to apply for a position with Mississippi StateUniversity please contact the Department of Human Resources Management attel: or.

If you have any questions regarding this policy contact the Department of Human ResourcesManagement ator. Upon request sections of thisjob listing are available in large print and readers are available to assist the visually impaired.