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Property Administrator

Cohen Commercial Management

Job Location:

North Palm Beach, FL - USA

Yearly Salary: $ 60000 - 70000

Posted: 3 July 2026 (30+ days ago)

Application Deadline: 30 September 2026

Vacancies: 1 Vacancy

Job Summary

Benefits:

Massage Envy Membership
AFLAC
401(k)
401(k) matching
Bonus based on performance
Opportunity for advancement
Paid time off

Full-Time South Florida Commercial 3 Years Required

ABOUT THE OPPORTUNITY

Cohen Commercial is a boutique commercial real estate firm with an active management portfolio spanning office industrial retail and mixed-use assets throughout Florida. We offer the resources and deal flow of a larger platform with the collaborative culture and direct client access that only a boutique firm can deliver.

We are seeking an experienced Lease Administrator & Property Operations Specialist to join our growing team. This is a broad high-visibility role combining lease administration property management support and property-level accounting giving the right candidate ownership over the full lifecycle of a tenancy from lease execution through financial reporting. You will work directly alongside brokers property managers property accountants and ownership with real responsibility and genuine room to grow.

CORE RESPONSIBILITIES

LEASE ADMINISTRATION

Abstract enter and maintain all commercial lease data including critical dates rent schedules options and covenants within lease management software (Yardi Voyager)
Monitor and track critical lease dates: rent commencement option deadlines expirations renewal windows and tenant notice requirements; issue timely internal alerts
Administer CAM real estate tax and insurance reconciliations; review landlord billings and dispute inaccurate charges on behalf of clients or ownership
Coordinate with tenants landlords legal counsel and brokers to facilitate lease amendments estoppels SNDAs assignments and subordination agreements
Support the brokerage team with lease data analysis and due diligence for acquisitions dispositions and re-leasing efforts statewide

PROPERTY ADMINISTRATION

Serve as a point of contact for tenant inquiries maintenance requests and service issues; coordinate timely resolution and follow-up to maintain strong landlord-tenant relationships
Maintain complete property files including executed leases amendments certificates of insurance vendor contracts and inspection records; verify currency and compliance on a rolling basis
Coordinate and track vendor service contracts bid proposals and approved scopes of work; assist property managers in ensuring vendor performance and contract compliance
Open assign and monitor work orders through the property management platform; prepare monthly status reports on outstanding and completed maintenance items
Track and manage tenant and vendor certificate of insurance requirements; maintain follow-up systems for expirations and ensure all parties remain in compliance
Assist in the coordination of tenant move-ins and move-outs including space inspections access setup signage and utility transfers
Support preparation of board packages ownership reports and investor updates by compiling occupancy data tenant status summaries and property condition notes

PROPERTY ACCOUNTING SUPPORT

Participate in the AP workflow as necessary
Prepare and issue monthly tenant rent statements and additional rent billings; manage accounts receivable aging track delinquencies and assist in collections follow-up
Assist in the preparation of annual operating budgets and monthly re-forecasts by providing lease-driven revenue schedules expense projections and occupancy assumptions
Support month-end close by providing variance narratives on rental income reconciling tenant ledgers and flagging discrepancies between lease terms and posted transactions
Coordinate with the property accounting team or outside CPA firm on year-end schedules tenant audit responses and documentation requests related to property financials

QUALIFICATIONS & REQUIREMENTS

Minimum 3 years of experience in commercial lease administration property administration or a combined role within a commercial real estate environment
Strong working knowledge of commercial lease structures NNN gross modified gross percentage rent and the ability to interpret and apply lease language independently
Demonstrated familiarity with property-level accounting concepts: accounts payable/receivable CAM reconciliations rent roll management GL coding and budget variance analysis
Proficiency in property management and lease administration platforms such as MRI Yardi AppFolio or similar enterprise software; experience running financial reports within these systems preferred
Advanced Microsoft Excel skills including the ability to build and maintain financial schedules rent rolls CAM workpapers and budget models
Bachelors degree in Real Estate Finance Accounting Business Administration or a related field preferred; equivalent professional experience considered
Florida real estate license a plus but not required
Excellent written and verbal communication skills; ability to interface professionally and independently with tenants vendors attorneys and executive stakeholders
Highly organized detail-oriented and capable of managing multiple active portfolios across asset classes and Florida markets simultaneously
Experience with office industrial or retail assets in South Florida or statewide Florida markets strongly preferred

Compensation: $60000.00 - $70000.00 per year

Cohen Commercial Realty Inc. and Cohen Commercial Management LLC are full-service commercial real estate brokerage and management companies dedicated to fulfilling client needs quickly and efficiently throughout the entire state of Florida.

Our team consists of approximately 30 seasoned industry professionals who boast extensive experience in site selection; shopping center office medical and industrial sales and leasing; landlord and tenant representation; investment sales; property management and accounting; and marketing. With additional expertise in land sales and development the Cohen Commercial companies proudly offer the know-how to solve virtually any property challenge with the dedication and precision to provide a complete solution to all of our clients needs.

Required Experience:

Unclear Seniority

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