Project Support Specialist

Are you driven to grow lead and make a meaningful impact At Apex were building more than a consulting and engineering firmwere creating a place where your career accelerates your contributions matter and your potential is fully realized. We believe your growth is our growth which is why we invest in your development at every stage of your career. Here youll work on projects that shape communities protect the environment and create lasting impact all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high quality delivery exceptional client retention and strategic acquisitions Apex Companies continues to rank among the fastest-growing firms in the AEC industry recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership a collaborative culture and a shared commitment to delivering exceptional outcomes.

As we continue to grow were focused on building a team of high-performing professionals who are ready to lead collaborate and push whats possible. At Apex you dont just join a company you help shape what comes next.

Apex Companies LLC isseekinga highly motivated administrative professional to provideboth office administrative support and projectsupportfor a variety of departments within our Vancouver Washington office.The ideal candidate willhavedemonstratedexperience in providing excellent customer service andtaking initiative to fulfil a variety ofresponsibilities.

Project/OfficeSupport Specialist

• Location:Vancouver WA.
• Employment Type:Full-time
• Role Purpose:To act as the bridge between the technical teams and the administrative/financial side of the business.

Your Responsibilities as a Project Support Specialist/Office Administrator:

Project SupportResponsibilities

• Take initiative in learning project coordinationand project support tasks.
• Prepareand support project-related administrative tasks.
• Assembleand produce project documents(electronic and hard copies).
• Sample management -data entryincluding database management.
• Organize andmaintainfieldequipment room.
• Assistin tracking project timelinesanddeliverables to help ensure on-time completion.
• Maintainaccuraterecords files and project data in internal systems and shared platforms.
• Familiarity with contracts toreview foraccuracy consistency and formatting.

Office Administrator Responsibilities

• Have aprofessionalenthusiastic organized and communicativepresencewith office visitors and staff.
• Manage officemail deliveriessuppliesand kitcheninventory.
• Maintain cleanliness in shared officespaces andcoordinate office maintenance promptly withofficemanager.
• Organize plan and leadoffice eventsto promote comradery andcoordinate with other offices for company events.
• Coordinate with office Green Teamregardingoffice initiatives and creativeGreen Teamopportunities.
• Support communicationtohelp coordinate activities equipmentand resources across departments.
• Identifyopportunities to improve administrative processes and project documentation workflows.

What were looking for:

• Bachelors Degree and 4 years of relevant experience.
• Experience performing GL accounting and financial reporting
• Highly organized and strong attention to detail-Independent thinker/self-motivated
• High degree of professionalism.
• Excellent written and verbal communication skills
• Proficient with MS Office/Excel (PowerPoint is a plus)
• Familiarity with one or more accounting operating systems. Deltek Vision experience is highly desired.

Why youll love working for us:

• Company-subsidized medical and dental.
• Company-paid life short and long-term disability.
• 401k match tuition assistance and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.
• Working with the best and brightest in the industry.
• 2000 employee national firm with 70 locations across the US.

Apex job title: Project Support Specialist/Office Administrator

Req ID:

We believe in equality for all and celebrate the diversity and differences of our employees customers and communities. We do not discriminate based on gender race or color ethnicity or national origin age disability religion sexual orientation gender identity or expression veteran status or any other applicable characteristics protected by law. Apex aims to make accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process please contact or . Likewise feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer

TO ALL RECRUITMENT AGENCIES: Apex Companies does not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings to our careers sites or to any employees of Apex Companies or affiliates. Apex Companies is not responsible for any fees related to unsolicited resumes.