Project Support Specialist

Zachry Engineering Corporation (ZEC)is currently looking for a talented and self-motivatedProject Support Specialist IIto join ourOmaha NE office.As a Project Support Specialist Team member you will be responsible for document control activities including handling the flow of documentation to and from our clients.

• Provide routine administrative services in support of engineering professionals working on a project team to include: Review correspondence proposals memos and emails for grammatical and formatting accuracy. Ensure documents adhere to company formatting revision and quality standards.
  • Developing editing and supporting presentations via Microsoft PowerPoint or other presentation software.
  • Receive review log and distribute incoming and outgoing documentation including drawings specifications RFIs submittals transmittals procedures reports and correspondence.
  • Assists with monitoring tracking and reporting on the status of project assignments to ensure time cost and quality metrics are in line with the approved project plans
• Maintains project record keeping system; ensure that all records management/document practices are performed in accordance with procedures policies and SOPs. Assist management with maintenance of document control procedures and best practices.
• Perform office administration duties including coordinating conference rooms vehicles and cleaning services; property management new employee onboarding office supply inventory and ordering and event planning/support.
• Other duties as assigned.

Qualifications

• High School Diploma / GED
• Must have 1-3 years of project support document control or similar experience.
• Must be detail orientated and be able to recognize priority of deliverables for processing.
• Strong technical skills needed in the following: Adobe Acrobat Microsoft Office Suite (SharePoint Word etc.) with intermediate to medium skills in Excel and Word.
• Must possess excellent communication and written skills
• Must have effective planning and organizational skills with the ability to work with a high degree of accuracy.
• Must have problem solving skills to strive to understand contributing factors work to resolve complex situations with appropriate management.
• Must be a self-starter and dependable. Able to meet committed deadlines work independently accountable for work maintains focus be punctual and good attendance.
• Must be able to maintain a professional attitude and work as a team member
• Associate or Bachelors degree
• 1 - 3 years of document control / project support experience in an engineering office or similar business environment
• Experience with database entry or other Document Management Systems. Aconex is a plus.
• Comprehensive understanding of engineering documents and deliverables and can file accordingly.

• Experience with file sharing (downloading uploading zip files)

PREFERRED QUALIFICATIONS:

• Associate or Bachelors degree
• 1 - 3 years of document control / project support experience in an engineering office or similar business environment
• Experience with database entry or other Document Management Systems. Aconex is a plus.
• Comprehensive understanding of engineering documents and deliverables and can file accordingly.
• Experience with file sharing (downloading uploading zip files)

PHYSICAL DEMANDS:

Employee will be required to communicate in person via telephone email video chat and software systems.

WORK ENVIRONMENT:

Employee will work in an office setting.

The above description covers the fundamental responsibilities of theProject Support Specialist. It shall not be construed as a complete listing of all miscellaneous incidental or similar duties which may be required from day-to-day.

ZACHRY GROUPis dedicated to providing a Safe and Drug Free work environment; and is an Equal Opportunity Employee

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