Project Support Specialist I

Zachry Group is currently looking for a detail-oriented Project Support Specialistto join our Project Support Team and work in our office located in Downers Grove IL.As a Project Support Specialist Team member you will be responsible for document control activities including handling the flow of documentation to and from our clients.

• Provide routine administrative services to engineering professionals working on a project team including maintaining electronic documents from clients and suppliers.

• Maintains project record keeping system; ensure that all records management/document practices are performance in accordance with requirements.

• Assists with monitoring tracking and reporting on the status of project assignments to ensure time cost and quality metrics are in line with the approved project plans

• Establish maintain and enforce document control procedures for engineering and project documents. This includes managing naming conventions revision control file types etc.
• Receive review log and distribute incoming and outgoing documentation including drawings specifications RFIs submittals transmittals procedures reports and correspondence.
• Ensure documents adhere to company formatting revision and quality standards.
• Communicate with clients vendors and engineering teams regarding document requirements and submission schedules.
• Work in multiple EDMS

• Have a working knowledge of email and be able to manage basic documents using Microsoft Office Suite.

• Operate copy machines and general office equipment.

• Assist with the preparation of client meetings reserving conference rooms coordinating refreshments collecting and compiling documents drafting correspondence etc

• Other duties as assigned.

• High School Diploma / GED

• Must have 1-3 years of project support document control or similar experience.

• Must be detail orientated and be able to recognize priority of deliverables for processing.

• Strong technical skills needed in the following: Adobe Acrobat Microsoft Office Suite (SharePoint Word etc.) with intermediate to medium skills in Excel

• Must possess excellent communication and written skills

• Must have effective planning and organizational skills with the ability to work with a high degree of accuracy.

• Must have problem solving skills to strive to understand contributing factors work to resolve complex situations with appropriate management.

• Must be a self-starter and dependable. Able to meet committed deadlines work independently accountable for work maintains focus be punctual and good attendance.

• Must be able to maintain a professional attitude and work as a team member

PREFERRED QUALIFICATIONS:

• Associate or Bachelors degree

• 1 - 3 years of document control / project support experience in an engineering office or similar business environment

• Experience with database entry or other Document Management Systems. Aconex is a plus.

• Comprehensive understanding of engineering documents and deliverables and can file accordingly.

• Experience with file sharing (downloading uploading zip files)

PHYSICAL DEMANDS:

Employee will be required to communicate in person via telephone email video chat and software systems.

WORK ENVIRONMENT:

Employee will work in an office setting.

The above description covers the fundamental responsibilities of theProject Support Specialist. It shall not be construed as a complete listing of all miscellaneous incidental or similar duties which may be required from day-to-day.

ZACHRY GROUPis dedicated to providing a Safe and Drug Free work environment; and is an Equal Opportunity Employer.

In accordance with Illinois Equal Pay Act the expected salary range for this Illinois position Project Support Specialist I is between $48800 and $56120 annually. Actual pay will be adjusted based on experience geographic location and other job-related factors as permitted by law.

This position Project Support Specialist I is eligible for participation in Zachrys Total Employee Rewards Program which includes medical dental vision life insurance disability coverage and other ancillary benefits. This position is also eligible for participation in the 401(k) Retirement Savings Plan.

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