Project Records Manager Clay, NY

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Salary Range: $105000 - $160200 annually (salary range is based on market data; final salary offered is determined by education experience and qualifications of the applicant.)


Extraordinary teams building inspiring projects:
Since 1898 we have helped customers complete more than 25000 projects in 160 countries on all seven continents that have created jobs grown economies improved the resiliency of the worlds infrastructure increased access to energy resources and vital services and made the world a safer cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes we align our capabilities to our customers objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear Security & Environmental; Energy; Mining & Metals and the Manufacturing and Technology markets. Our services span from initial planning and investment through start-up and operations.

Core to Bechtel is our Vision Values and Commitments. They are what we believe what customers can expect and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview:
Bechtels Manufacturing and Technology (M&T) Business Unit is designing building and commissioning a semiconductor fab in Clay NY. M&T is an exciting and growing business unit that serves customers in the semiconductor datacenter life sciences and electric vehicle markets. M&T strives to exceed our customer objectives through utilizing our agility innovative technologies and world class talent. M&T solves the industrys toughest challenges building both our company and the world for the future. Headquartered in Reston Virginia the M&T global business unit also includes colleagues working in Arizona Ohio Texas India and additional project locations around the world.

Job Summary:
Provides records management guidance and coordination of work scope across the home office alternate execution centers (AECs) design partners jobsite and client as required. As a member of the Project Team is responsible for establishing planning controlling and directing records management and administrative activities to support successful project execution.

Major Responsibilities:
Participates in the setup of the Electronic Content Management System (ECMS) database; identifies the security model required based on project needs; and implements the ECMS to register control distribute transmit file and archive project records for a team in multiple locations.
Works in a collaborative manner with the client design partners subcontractors and vendors to establish and implement the project ECMS.
Facilitates a strategy for the execution of the records and administrative tasks outlined in the contract or scope document.
Plans scope of administrative work establishes priorities trains personnel to perform their assigned duties in area of responsibility for a project team in multiple locations for a complex assignment.
Provides input to the administrative staffing plan including completing requisitions conducting interviews and recommending candidates.
Supervises records management personnel assigned to the project regarding design documents supplier documents communication and all other project document types.
Develops and implements the project records retention and turnover plans. Meets with the design partners/client as required to finalize the turnover plan.
Coordinates project close-out activities inclusive of all functional groups represented on project.
Maintains effective communication with other project team members client and field personnel to ensure quality schedule and budget are met as defined and provides effective problem resolution with the team.
Supports audits for quality assurance internal technical reviews client reviews and ISO 9001
Supports project access to the ECMS performs associated tasks with ECMS administration and trains others in these tasks
Ensures vendor design partners and Bechtel documentation is processed within established schedule standards
Prepares routine documents using standard word processing spreadsheets or other office software as needed to support work activities
Keeps abreast of department technologies techniques and services that are available
Provides technical guidance to project team in the use of the ECMS
Plans organizes and implements work processes for efficient document processing including design and vendor documents communication and all other project document types
Develops and implements procedures and trains and monitors personnel in the effective use of procedures. Ensures training records for project document management personnel are current.
Supports development of duties and standards provides input for performance reviews coaches individuals in performance enhancement and may provide input to the ranking process
Compiles information analyzes and prepares reports and establishes metrics for document management activities
Conducts presentations regarding document management status and work process requirements internally and externally
Authors revises and implements the document management plan including records and information management document control project closeout records retention and the ECMS
Monitors project budgets for document management prepares trends and scope changes as needed including routine personnel forecasts.
Performs / assists in other general administrative activities as required