Project Office Coordinator
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Job Summary
Position Summary
The Project Office Coordinator supports successful automation projects by managing purchasing vendor relationships project documentation inventory coordination and daily office administration while working closely with project managers engineers suppliers manufacturing and customers.
Primary Responsibilities
- Manage purchasing activities including RFQs purchase orders vendor follow-up and delivery tracking.
- Review Bills of Materials (BOMs) and procure project materials on schedule.
- Maintain supplier relationships and negotiate pricing and delivery.
- Coordinate incoming shipments and inventory levels.
- Support project managers with procurement status schedules documentation and reporting.
- Maintain project files purchasing logs and project documentation.
- Match purchase orders packing slips and invoices with Accounting.
- Coordinate office operations including phones visitors supplies travel and meeting scheduling.
- Support customer visits and internal meetings.
- Identify process improvements to increase purchasing efficiency.
Qualifications
- Associates or Bachelors degree in Business Supply Chain Engineering Technology or related field preferred.
- 3 years of purchasing procurement project coordination or office administration experience.
- Manufacturing or industrial automation experience preferred.
- Strong Microsoft Office and ERP/purchasing software skills.
- Excellent communication organization and multitasking abilities.
Performance Expectations
- Maintain on-time procurement for projects.
- Achieve accurate purchasing documentation.
- Support project schedules and budgets.
- Provide excellent internal and external customer service.
- Demonstrate IC Automations core values daily.
Required Experience:
IC
About Company
Description As a Sales Engineer, you will play a pivotal role in bridging the gap between our technical teams and our clients. You’ll be responsible for understanding our customers' technical requirements, presenting tailored solutions, and helping our sales teams close deals. You wil ... View more
