Project Manager

The Getty Research Institutes Institutional Records and Archives (IRA) department seeks a limited-term Project Manager to lead a discovery-phase project focused on electronic records management (ERM). This role will assess current practices systems and risks related to electronic records across the institution and define requirements for a future ERM program.

The Project Manager will work closely with IRA and the project team to plan and execute a structured enterprise-wide discovery effort engaging stakeholders across the organization to articulate roles and responsibilities identify and document existing system and workflows identify gaps and evaluate needs for managing electronic records. The Project Manager will produce clear recommendations and reports including functional requirements and governance considerations.

All applications received by July 31 2026 will be given first priority in being reviewed by the hiring committee.

• Develop and manage the project plan scope timeline and deliverables for the discovery phase
• Develops and implements plans to communicate and explain project methodology and processes to stakeholders
• Identify potential project risks and difficulties and design strategies to mitigate or avoid them
• Identify and engage stakeholders via interviews surveys listening sessions and other tools to solicit feedback to document current-state processes and pain points
• Inventory electronic records systems applications repositories and data flows
• Identify risks gaps and compliance considerations related to electronic records
• Define business and functional requirements for viable enterprise-wide ERM program
• Analyze findings and develop recommendations including options and priorities
• Produce a final report and roadmap
• Compile and communicate progress and findings to project sponsors and stakeholders
• May plan assign and/or supervise the work of others
• Assist with other projects as needed

This is a one year limited-term position focused on completing a defined discovery project to inform future electronic records management (ERM) efforts.

• Bachelors degree
• 2 years experience managing structured time-limited projects with defined deliverables
• Ability to conduct analysis synthesize findings and produce clear recommendations
• Strong stakeholder engagement and facilitation skills
• Familiarity with records management principles and electronic records environments

Please note: This position is not eligible for employer-based immigration sponsorship. Applicants must have authorization to work for Getty in the United States without the need for sponsorship currently or in the future.

• Knowledge of project management theories and practices applicable to projects of moderate scope
• Skill in project management monitoring and in the operations of computers and applicable software
• Ability to exercise sound judgment in making critical decisions to analyze complex information and develop plans to address identified issues to demonstrate negotiation and facilitation skills to identify project risk to prepare reports and charts to communicate effectively and to coordinate the work of others

Here are just some examples that Getty offers/provides for full-time employees:

• Medical Dental and Vision insurance coverage starting on date of hire. Getty pays 75%-95% of the premium depending on the plan selected.
• 403(b) Employee Investment retirement plan with up to 5% Getty Match
• Getty contribution of 6% on behalf of employee to 401(a) retirement account
• Educational assistance and professional development
• Paid Vacation Sick and Personal Days
• 12 Paid Holidays
• Many positions have bi-weekly off-Fridays
• On-Site Fitness Center at Getty Center
• Community service opportunities

To learn more about our comprehensive benefits and long list of perks go to Getty HR.