Project Manager, Creator & Influencer Operations

Gilead Freelance Project Manager

Project Manager Creator & Influencer Operations

Client: Gilead Sciences

Reporting To:Jayne Almonte

Location:Hybrid (NY preferred)

Level:Manager

Overview

We areseekinga highly organized and proactive Project Manager to support creator and influencer marketing programs for pharma brand Gilead. This role will serve as the operational backbone of multiple influencer workstreams managing timelines approvals communications content workflows and cross-functional coordination across agency teams creators platform partners legal/compliance stakeholders and client teams.

The ideal candidate thrives in fast-paced highly regulated environments and has experience managing complex social influencer and content production programs from planning through execution.

Key Responsibilities

Creator & Influencer Program Management

• Manage end-to-end project plans for creator and influencer campaigns across multiple Gilead pharma brands.

• Develop andmaintainmaster timelines deliverable calendars approval schedules and launch trackers.

• Coordinate creator onboarding briefing calls content submission schedules posting timelines and campaign milestones.

• Ensure all deliverablesremainon track and proactivelyidentifyrisks dependencies and blockers.

Approval & Compliance Coordination

• Manage content review workflows across Gilead agency partners legal regulatory and PRC review teams.

• Track submission deadlines approval status revisions and finalsign-offs.

• Ensure all content and creator deliverables meet regulatory disclosure and compliance requirements.

• Coordinate feedback consolidation andfacilitatetimelyrevisions with partners and creators.

Cross-Functional Team Coordination

• Serve ascentral pointof contact across:

• Internal teams: Social Strategy Paid Social Initiative

• Influencer Partners Agencies and Vendors

• External Creative Agencies

• Client Teams

• Lead status meetings and distribute meeting recaps action items and next steps.

• Maintain clear communication across all stakeholders to ensure alignment and accountability.

Content Operations & Workflow Management

• Maintain internal and client-facing trackers and comms for:

• Creator selection

• Content development

• PRC submissions

• Approvals

• Usage rights

• Posting schedules

• Reporting deliverables

• Manage asset collection and organization across multiple workstreams.

• Package up assets and posting instructions and launch readiness activities.

Influencer & Partner Management

• Support creator briefing processes andlogisticscoordination.

• Manage communications with creator partners and influencer agencies.

• Coordinate campaign paperwork and campaign documentation.

• Ensure all stakeholders have the information needed toexecutesuccessfully.

Reporting & Operational Support

• Track campaign deliverables and performance reporting schedules.

• Review influencer videos and flag any concerns on messaging or quality of videos for Strategist to review.

• Support in building monthly report templates and work alongside Strategist to deliver.

• Support development of client-ready status updates and executive summaries.

• Monitor project health and provide regular updates to leadership.

Preferred Qualifications

• 47 years of project management experience within social influencer or integrated marketing.

• Experience managing multiple concurrent campaigns and stakeholders.

• Strong organizational skills with proven ability to manage detailed workflows and timelines.

• Experience working with influencer marketing programs and creator partnerships.

• Excellent verbal and written communication skills.

Preferred

• Experience working within highly regulated industries (Pharma Healthcare Financial Services Government).

• Familiarity with PRC/legal review processes.

• Experience with creator platforms influencer agencies and social content workflows.

• Experience managing cross-functional agency teams.

• Knowledge of whitelisting and paid amplification workflows.

Success Looks Like

• Own operational management of Gileadcreatorand influencer programs.

• Centralize communications acrossagencyclientcreator and partner teams.

• Improve approval process efficiency and timeline adherence.

• Maintainaccurateproject trackers and reporting cadence.

• Reduce project management burden currently spread across strategy team members.

• Serve as the day-to-day operational lead across creator workstreams enabling strategists to focus on planning innovation and client consulting