Project Manager Chief of Staff
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Job Summary
**This position is based in Sacramento CA and eligible candidates must be able to commute to our office a minimum of 3 days per week**
The Project Manager Office of the Chief of Staff (CoS PM) is accountable for driving the execution of high-priority cross-functional initiatives sponsored by executive leadership. This role converts strategic direction into disciplined execution by enforcing timelines dependencies decision-making and follow-through across teams.
In this role you will partner closely with the Chief of Staff to manage a portfolio of strategic and operational initiatives that span functions (Operations Product Sales Finance Facilities etc.). You will not own functional teams but own project rigor planning tracking escalation and delivery.
The CoS PM is also responsible for maintaining visibility into initiative health identifying risks early driving accountability and ensuring leadership decisions translate into measurable outcomes.
Manage end-to-end execution of executive-sponsored projects from kickoff through completion.
Translate strategic priorities into clear scopes milestones owners and success metrics.
Maintain integrated project plans decision logs and dependency tracking.
Shepherds New Product Introductions (NPI) to ensure the right teams are following the company process and engaged at meetings to ensure appropriate hand-offs.
Track progress across multiple concurrent initiatives; surface risks blockers and trade-offs early.
Prepare concise executive updates (status risks asks recommendations).
Ensure commitments made in leadership forums are tracked to closure.
Coordinate stakeholders across departments to align timelines resources and deliverables.
Drive resolution of cross-team dependencies without direct authority.
Escalate issues with context options and recommended paths forward.
Run project operating rhythms (weekly check-ins milestone reviews executive readouts).
Enforce standard work for project planning documentation and change control.
Ensure decisions actions and outcomes are clearly documented and communicated.
Identify patterns in execution breakdowns and recommend process or governance improvements.
Support the Chief of Staff in evolving lightweight project management frameworks that scale with the business.
% of initiatives delivered on time and within agreed scope
Milestone adherence and decision-cycle time
Reduction in execution delays caused by unclear ownership or dependencies
Executive satisfaction with visibility clarity and follow-through
Closure rate of action items from leadership meetings
Strong project management fundamentals (planning risk management dependency tracking change management)
Executive-level communication and judgment
Ability to influence without authority
High attention to detail paired with big-picture thinking
Comfort operating in ambiguity with evolving priorities
- 2-3 years in project management program management or operations roles
- Experience managing cross-functional initiatives in a fast-paced environment
- Strong written and verbal communication skills
- Proven ability to manage multiple priorities with discipline and follow-through
- Experience supporting senior or executive leaders preferred
- Structure clarity and calm to tackle complex initiatives
- Intuition to escalate early with recommendations not just problems
- A bias toward action accountability and measurable outcomes
- Experience operating with discretion integrity and trust
- This position is based in Sacramento CA and eligible candidates must be able to commute to our office a minimum of 3 days per week
Luxer Has Got You Covered!
- You will have a 401k with up to 4.5% matching untracked vacation and a hybrid work schedule.
- We promote education through tuition reimbursement.
- You will also have medical dental vision and life insurance programs as well as employee assistance programs.
- Youll have opportunities to advance.
- Were fans of helping our employees learn different aspects of the business be challenged with new tasks be mentored and grow.
- We promoted 42% of our employees last year!
Luxer One is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability veteran status or any other legally protected status.
Required Skills:
The CoS Project Manager partners closely with the Chief of Staff to manage a portfolio of strategic and operational initiatives that span functions (Operations Product Sales Finance Facilities etc.). This role does not own functional teams but owns project rigorplanning tracking escalation and delivery. The CoS PM is responsible for maintaining visibility into initiative health identifying risks early driving accountability and ensuring leadership decisions translate into measurable outcomes.
Required Education:
2-3 years in project management program management or operations rolesExperience managing cross-functional initiatives in a fast-paced environmentStrong written and verbal communication skillsProven ability to manage multiple priorities with discipline and follow-throughExperience supporting senior or executive leaders preferred
