Project Manager– ADCEE Admin and Operations

The office of the Associate Dean for Corporate Engagement and Entrepreneurship is hiring a Project Manager to support our growing team. Our unit brings together several specialized offices within the College of Engineering to connect with industry partners launch entrepreneurial initiatives boost critical research and build large-scale funding proposals.

This role is designed to accommodate different levels of experience and the final title and scope of responsibilities will be determined based on the background of the selected candidate. It is an excellent growth opportunity for an experienced project coordinator ready to step into a management role as well as an ideal fit for an established project manager looking to lead complex initiatives.

In this role the successful candidate will manage complex initiatives and projects across our various offices. A key component of the work involves resource planning helping our leadership team balance and allocate staff time across the entire unit. We are looking for an independent creative problem solver who thrives in a dynamic environment excels at designing detailed plans for high-priority projects and wants to guide projects from an initial idea all the way to a successful finish.

We are especially excited to meet candidates with project management experience in non-technical fields such as higher education community or corporate relations or general business operations. If you enjoy keeping people organized building clear timelines and delivering practical results we encourage you to apply.

Additional Information:

• Applicants for this position will be considered for Project Manager I and Project Manager II titles. The title is determined by the experience and qualifications of the finalist.

• It is anticipated this position requires work be performed in-person onsite at a designated campus work location

• Monitor project budgets including pulling financial data from Workday and communicating budget status with project stakeholders

• Creates a project plan monitors progress and performance against the project plan and identifies resolves or escalates risks and issues

• Prepares regular reports to communicate the status of the project within and beyond the project team

• Facilitates the estimation of project costs resources and time required to complete the assigned phase of a project and monitors activities negotiates for resources and assigns tasks to ensure these targets are met. Follows established change control processes if targets can no longer be met

• Manages the activities of outside contractors to ensure they are integrated into the project and that the organization receives satisfactory standards of service

• Work with project team staff to establish a process for resource allocation and tracking to support leaderships ability to monitor unit capacity and priorities.

• Work directly with faculty and principal investigators to update project plans and ensure they are on track based on established timeline milestones and budget.

• Use software tools to develop plans for projects initiatives and events associated with the ADCEE unit. Including creating plans for other project personnel to manage and implement.

• Sets priorities allocates tasks and collaborates with project staff to meet project targets and milestones

College of Engineering Grainger Institute for Engineering

The minimum salary for this position is $67500 but is negotiable based on experience and qualifications.

• Considerable professional experience coordinating or managing projects through all phases of the project lifecycle.

• Significant professional experience building and maintaining project plans using tools like Smartsheet Trello or similar software

• Project management credential such as a PMP.

• Experience using Smartsheet to manage projects.

• Experience working with higher education faculty principal investigators or research scientists.

• Substantial experience leading and collaborating with multiple stakeholders.

• Successful experience managing projects in non-technical fields such as business operations marketing or large-scale event planning.

• Demonstrated experience with strategic resource planning including managing workload commitments and balancing staff capacity across a complex organization.

Bachelors degree or higher preferred

To begin the application process click the Apply button.

Please submit a resume and cover your cover letter please provide responses to the following prompts:

• Describe your professional experience using project management software. If applicable please focus on your experience with Smartsheet.

• Describe the types of projects youve been involved with and your role in those projects.

The search committee will review all application materials after the posted deadline. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Peggy Sullivan
1550 Engineering Dr
Madison WI 53706

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.