Project Manager 2, SCCC

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The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full-Time Project Manager 2 to work at the UHealth campus in Miami Fl.

CORE JOB SUMMARY
The Project Manager 2 SCCC (H) manages multiple SCCC projects of moderate complexity across departments. Leads cross-functional teams coordinates resources and ensures successful execution aligned with strategic priorities.

CORE JOB FUNCTIONS

• Defines project scope goals and deliverables in collaboration with leadership.

• Establishes measurable outcomes and evaluation criteria.

• Determines and secures necessary resources for project success.

• Independently plans coordinates and executes projects of moderate complexity and scope.

• Manages full meeting life cyclesincluding agenda development facilitation and follow-upto ensure effective outcomes.

• Develops and refine workflows that improve coordination efficiency and compliance across teams.

• Develops comprehensive project plans and timelines.

• Validates schedules with impacted teams and adjusts for dependencies.

• Tracks progress and implement corrective actions as needed.

• Delegates tasks and ensures accountability across the team.

• Conducts regular quality reviews of work and deliverables.

• Maintains detailed and secure documentation of project activities.

• Executes communication plans to keep stakeholders informed.

• Prepares and delivers project updates and recommendations to leadership.

• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.

• Ensures employees are trained on controls within the function and on University policy and procedures.

• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education: Bachelors degree in a relevant field

Experience: Minimum 3 years of relevant experience

Knowledge Skills and Attitudes:

• Learning Agility: Ability to learn new procedures technologies and protocols and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software technology and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
  

Clinical Research Services (CRS)
Supports coordination and execution of clinical research process improvement initiatives governance activities grant support efforts (e.g. CCSG) and workflow standardization to advance research operations and institutional priorities.

1. Process Improvement Lead process improvement initiatives across clinical research operations by identifying gaps inefficiencies and handoff breakdowns Partner with cross-functional stakeholders to implement streamlined scalable process aligned with institutional goals

Coordinate implementation of improved processes including timelines and stakeholder alignment

Monitor adoption and effectiveness of updated process escalate risks or issues as needed

2. Workflow & Change Management
Map current state and future state workflows to support standardization transparency and improved operational consistency

Support implementation of future state workflow

Coordinate change management efforts by aligning stakeholders clarifying expectations and supporting transition to standardized approaches

Develop and maintain clear documentation guidance materials and process references

Facilitate working sessions to map workflows and incorporate feedback related to workflow changes

Track readiness milestones to support smooth implementation and minimize operational disruption

Act as a neutral facilitator to support alignment across departments with differing priorities during workflow changes

3. System Integration

Coordinate integration efforts across systems (e.g. OPERA IBIS Velos) ensuring alignment on scope timelines and dependencies
Facilitate communication between technical teams study teams CRS groups vendors and internal stakeholders
Track progress and escalate risks impacting system interoperability and delivery

4. Governance & Leadership Advisory Support (EAB)

Coordinate governance-related activities including committees focused on clinical research

Facilitate meetings with leadership and stakeholders across the institution to support alignment and decision-making

Track deliverables and follow-up actions related to governance decisions and priorities

Coordinate internal meetings to prepare for the Executive Advisory Board (EAB) including agenda development materials preparation and alignment with leadership priorities

Document meeting outcomes decisions and action items tracked follow up across stakeholders to ensure timely execution

Serve as liaison between CRS leader and administration to support transparency and timely completion of drafts

Maintain organized documentation of EAB materials

5. Strategic Metrics Reporting & Institutional Alignment

Coordinate collection validation and consolidation of strategic plan metrics across Clinical Research Administration and institutional stakeholders

Facilitate review of metrics with stakeholders to ensure accuracy completeness and alignment

Track performance indicators and support identification of gaps risks and trends

Support the development of reports dashboards and presentations that communicate progress against institutional goals

Maintain alignment of metrics across Data Science Shared Resources and institutional reporting efforts 6. Cross-Functional Project & Program Management

Coordinate cross-functional and external initiatives (e.g. partnerships pilot programs)

Facilitate alignment across internal teams and external partners to support execution of initiatives

Track deliverables participation and outcomes across innovation efforts

7. Meeting Facilitation Documentation & Follow-Through

Facilitate meetings by guiding discussions referencing project plans and ensuring alignment on timelines deliverables and responsibilities

Prepare and/or coordinate agendas and materials in advance to support effective discussions

Capture and document meeting notes and action items including key decisions assigned owners and required follow-ups

Ensure documentation is complete accurate and clearly organized reflecting all critical discussion points

Review and validate notes prior to distribution to ensure quality and consistency Distribute meeting notes and action items within 2448 hours

Track action items including ownership due dates and status

Follow up with stakeholders between meetings to ensure progress and readiness for upcoming milestones

8. Documentation & Data Integrity

Maintain organized and accessible documentation across projects workflows integrations and reporting activities

Ensure consistency accuracy and traceability of project-related information

The University of Miami offers competitive salaries and a comprehensive benefits package including medical dental tuition remission and more.

UHealth-University of Miami Health System South Floridas only university-based health system provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center we are proud to serve South Florida Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching research and patient care. Were the challenge youve been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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