Project Coordinator

Bassett Mechanical is a 3rd generation family-owned company that provides custom-built industrial refrigeration HVAC plumbing metal fabricating and preventative maintenance service solutions to customers throughout the United States and the world. It is not only a great place to grow and thrive in your career. It is a place to truly belong. As a member of the Bassett Mechanical Team youll enjoy a competitive compensation and benefits package and many professional growth opportunities. From the moment youre hired to the day you retire youre a part of our Bassett Mechanical Team.

Position Purpose

Act as administrative support to the project management staff to facilitate and coordinate all paperwork and related administrative items.

Position Responsibilities

• Create and distribute closeout manuals includes procuring internal & external closeout materials as well as box app use.
• Create foremen and project start up manuals.
• Coordinate and finalize warranty resolution and open warranty consideration in MC.
• Coordinate and finalize QAF (Quality Action Form) resolution.
• HVAC Controls project support (Balancing reports Kohler reports job numbers etc)
• Secondary Responsibilities:
  • Create distribute and ensure compliance of subcontracts as requested by project managers.
  • Coordinate and complete all necessary ISO paperwork required for each project upon request from Project Manager.
  • Work closely with the Project Managers to monitor all financial reports for any inconsistencies and collaborate with PM for any adjustments to be made.
  • Implement spreadsheets or other related materials for labor tracking on projects as needed and follow up with foreman/project manager to keep up-to-date and accurate information.
  • Update project manager schedule on a weekly basis.
  • Research & obtain paperwork associated with acquiring permits registrations etc. and provide it to the project manager.
  • Assist others in department with metrics bid summaries and spreadsheets as needed related to projects lean events department goals etc.
  • Develop review update and add work instructions and forms to Sharepoint.
  • General administrative duties including running reports typing maintaining reports/documents copying ordering materials and/or supplies creating documents/spreadsheets scheduling internal meetings and registering employees for seminars/training etc.
  • Coordinate project schedules as needed using MS Project or similar software product.
  • Type up and distribute submittals and transmittals for jobs as necessary.
  • Complete bid forms customer proposals and new customer safety forms and pre-qualifiers.
  • Complete and submit material requisition requests and assist with material return process/paperwork.
• Periodically cover the front desk during absences (one of a handful of positions on a rotating schedule for this purpose).
• Support and maintain a safe and Lean working environment.
• Other duties as assigned.

Summary of Skills Knowledge and Abilities

• Education & Experience: High school diploma or equivalent required. Associates or Bachelors degree preferred.
• 0 6 years of experience in a related role.
• Background in a mechanical contracting environment with knowledge of the industry and applicable terminology.
• Excellent organizational skills with proven ability to handle multiple tasks efficiently.
• Demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Identifies and resolves problems in a timely manner.
• Able to gather and analyze information skillfully.
• Strong communication skills both verbal and written.
• Excellent customer service skills with both internal and external customers.
• Highly proficient in Microsoft Word Excel Outlook Project and Adobe Acrobat.
• Working knowledge of Microsoft PowerPoint and Vision.
• Previous experience in construction is preferred but not required.
• Position may require ability to access job sites including climbing crawling and kneeling.
• Typing speed of 50 60 wpm

Direct Reports

• None