Project Coordinator

Title: Project Coordinator

State Role Title:Gen Admin Supv I/Coord I

Hiring Range: Commensurate with Experience

Pay Band: 4

Agency: Department of Taxation

Location:Main Street Center

Agency Website: Type: General Public - G

Job Duties

The Virginia Department of Taxation is seeking a highly skilled detailoriented and proactive Project Coordinator to support the Chief Information Officer (CIO) within the Office of Technology. The Project Coordinator serves as a key contributor within the Office of Technology providing highlevel administrative operational and project support to the Chief Information Officer (CIO). This position plays a vital role in coordinating technology initiatives monitoring project milestones and deliverables and ensuring effective communication between leadership staff and external partners. Through a blend of project coordination executive support and office operations the Project Coordinator enhances Virginia Taxs ability to deliver secure efficient and missionfocused technology services to internal and external stakeholders.


What you will do in this role...

Project Support

Track project timelines tasks and milestones.
Maintain project dashboards documentation and schedules.
Prepare meeting agendas take notes and follow up on action items.
Support coordination for technology initiatives including Project Lighthouse.



CrossTeam Coordination

Serve as a central point of contact for internal teams and external partners.
Keep communication flowing across departments and help identify risks or issues early.
Assist with onboarding logistics software deployment coordination and project-related events.



Executive Support

Manage the CIOs calendar meetings and travel arrangements.
Prepare and edit executive briefs reports presentations and correspondence.
Handle sensitive information with professionalism and discretion.
Track key deadlines and ensure timely followup on executive initiatives.



Office Operations

Support daily operations to keep the Office of Technology running efficiently.
Assist with documentation management process improvements and administrative workflows.
Provide general support for team activities and operational needs.



What You Bring

Strong organization timemanagement and communication skills.
Ability to manage multiple priorities and work independently.
Proficiency with Microsoft Office and collaboration tools.
Comfort working with IT terminology and systems (or willingness to learn).
Professional judgment attention to detail and strong followthrough.
Experience in administrative or project coordination work; publicsector or IT experience preferred.



This position is located in our Central Office in downtown Richmond Virginia.

This position is eligible for a hybrid telework schedule.

The anticipated hiring salary ranges between $65000 - $75000 commensurate with experience.

As a member of the Virginia Tax team you can expect additional benefits such as:

Job stability and quality of life! Enjoy your work/life balance with flexible schedule options andup to two days of telework per week.
12 Paid State holidayson top of vacation sick volunteer and personal leave!
Comprehensive and affordablehealth benefits.
Got student loans You may be eligible for thePublic Service Loan Forgiveness in the Virginia Retirement SystemVA 457 Deferred Comp andmore.



At Virginia Tax

We are dedicated resourceful individuals who strive to exceed our customers only do we serve the public we are the public. We are a part of a community that cares about and celebrates each other who promote opportunities for growth within a stable environment and support a healthy work-life balance.

What we do matters. So do you.

Minimum Qualifications

Proven ability and experience with administrative tasks project support and program and project coordination

Project coordination skills and demonstrated ability to assist with project planning tracking milestones and maintaining documentation

Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and collaboration tools (e.g. Teams SharePoint)

Organizational skill and ability to track data contribute to reporting and ability to manage documentation

Excellent written and verbal communication skills for preparing reports presentations and correspondence

Ability to review edit documents for accuracy and quality as well as the ability to handle sensitive and confidential information with discretion and professionalism

Ability to identify issues and propose solutions to improve administrative processes and workflows

Additional Considerations

Advanced skill and knowledge in Business Administration Project Management or related field

Familiarity with technology tools IT operations and/or IT project coordination

Experience with supporting executive leadership teams

Special Instructions

Virginia Tax is unable to provide sponsorship for this position now or in the future. Applicants must have permanent authorization to work in the United States without the need for sponsorship now or in the future.

All Virginia Tax employees must be current with filing their tax returns ensuring they were filed in compliance with established laws rules and regulations.

Selected candidate(s) will be required to consent to and successfully pass a background investigation which includes fingerprint-based criminal history tax compliance and DMV driving record (if applicable) checks.


The selected candidate will be prohibited from performing tax or accounting services for compensation during or outside business hours.

Virginia Tax is an equal opportunity employer that values diversity in the workforce. All qualified applicants are afforded equal opportunities without regard to race sex color national or ethnic origin religion genetics age veteran status political affiliation or disability.

Reasonable accommodations are available to applicants with disabilities if requested during the application and/or interview process. If accommodations are needed please contact Human Resources at .

Virginia Tax participates in E-verify.

Consideration for an interview is based solely on the information within the application and/or resume.

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability use this link:Career Pathwaysfor Individuals with Disabilities or call DARS at or DBVI at .

Contact Information

Name: Virginia Tax Talent Acquisition Team

Phone:

Email: