Project Coordinator Post Construction Services

Are you driven to grow lead and make a meaningful impact At Apex were building more than a consulting and engineering firmwere creating a place where your career accelerates your contributions matter and your potential is fully realized. We believe your growth is our growth which is why we invest in your development at every stage of your career. Here youll work on projects that shape communities protect the environment and create lasting impact all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high quality delivery exceptional client retention and strategic acquisitions Apex Companies continues to rank among the fastest-growing firms in the AEC industry recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership a collaborative culture and a shared commitment to delivering exceptional outcomes.

As we continue to grow were focused on building a team of high-performing professionals who are ready to lead collaborate and push whats possible. At Apex you dont just join a company you help shape what comes next.

Job Summary:

The Project Coordinator for Post Construction Services plays a crucial role in being a liaison between the project accounting team and the project management team. They are responsible for ensuring that all billing processes job setups and contract reviews are conducted accurately and timely. They are also responsible for maintaining strong relationships with clients and resolving any project-related administrative issues that may arise. This role requires excellent organization as well as a strong attention to detail and the ability to improve processes and procedures.

Your Responsibilities as a Project Coordinator:

• Createnewproject set upsfor the Project sure that they are completedtimelyand accuratelyand provided to the project accounting team for entryintothe companys accounting system.
• Review contracts recommend changes and providedefinitiveversion to senior leadership for signature.
• Create change orders for the PMs send to client follow up.
• Work in close collaboration with theprojectaccounting team as well as the project managers and sales team toensurethat the billing processes are aligned with overall businessobjectivesand client satisfaction goals.
• Monitor and managethe AR aging for the Project Managers especially the accounts past due90days andlead thecollection efforts to ensuretimelycollection of funds from clients for services performed.
• Address and resolve client inquiries and disputesregardingadministrativeissuesprovideexcellent customerserviceandmaintainpositive relationships.
• Manage Prevailing WageDAS forms for apprentice and similar Prevailing Wage needs.
• Perform other duties and/or complete other projects assigned byseniorleadership team.
• Create/amend Bluebeam maps for PMs.
• Help Project Managerswith daily scheduling.
• Helprespondingto emails.
• Review ofprofit and lossfor jobsfor ProjectManagers.

What were looking for:

Knowledge Skills and Abilities:

• Proficient in Microsoft Excel.
• Excellent oral and written communication skills.
• Soundanalytical andcritical thinking skills.

Educational& Experience:

• 2 years of project coordination experience.
• High School Diploma or equivalent.
• Work experience in accounting preferred.
• Construction industry experiencepreferred.
• DelTekERPand HubSpotsoftware experience preferred.

Work Environment &Physical Requirements:

• Work is performed in a typical indoor officeenvironment.
• Prolongedperiods ofsitting at a desk and working on a computer.
• Mustbe able to liftand carryofficeitems( laptopsetc.) up to 15 pounds.

Why youll love working with us:

• Company-subsidized medical and dental.
• Company-paid life short and long-term disability.
• 401k match tuition assistance and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.
• Working with the best and brightest in the industry.
• 2000 employee national firm with 70 locations across the US.

Req ID: 11734

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