Project Coordinator

Cushing Terrell is seeking a Project Coordinator to join our Minneapolis this role you will take on expanded responsibility for project delivery resource management and financial oversight. You will work closely with Project Managers design teams and clients to ensure projects are executed efficiently on schedule and within budget.

This role requires excellent decision-making and project management skills along with the ability to anticipate project needs streamline workflows and optimize resources.

The expected salary range for this position is $45000 to $60000 annually. This is an hourly position.

• Associates degree or higher in a related business field
• 5 years of experience in the architecture engineering or construction (AEC) industry or a related field
• Intermediate proficiency with project management and AEC software such as Deltek Vantagepoint Procore Adobe Suite Microsoft Office Suite Bluebeam Outlook and Smartsheet
• Ability to manage budgets and financial tracking with an awareness of accounts receivable
• Ability to forecast workforce needs and make recommendations for resource allocation
• Solid understanding of scheduling budgeting accounting and architecture engineering and/or construction administration
• Excellent collaboration communication and leadership skills

• Experience supporting projects in a design or professional services firm environment

Did you know that some people hold back on applying to jobs if they dont meet 100% of the listed requirements We dont want you to hold back! If you check most of the qualifications above and believe you could successfully do the work we encourage you to apply!

• Support project planning and coordination with Project Managers including budgets schedules and resource forecasts and recommend adjustments to support project success
• Participate in project coordination contract and agreement proceedings
• Participate in meetings with internal and external clients to help define project goals and requirements
• Facilitate and manage communications with clients contractors consultants and internal teams
• Manage and maintain project files directories and archives including contracts invoicing fees as-built drawings and O&M manuals
• Oversee quality control and distribution of project deliverables such as submittals RFIs ASIs change orders permits bid documents specifications and reports
• Produce edit proofread and distribute project documentation and job-specific reports spreadsheets and logs as requested by Project Managers
• Track and maintain logs for submittals RFIs ASIs change orders and A&E service modifications
• Enter and maintain project data in Deltek Vantagepoint including budgets phases progress and weekly accounting and PM updates
• Coordinate requests for W-9s from clients and consultants with accounting
• Order and maintain insurance certificates for new projects and contracts
• Coordinate billing and assist with accounts receivable to ensure compliance with client and internal deadlines
• Schedule and organize meetings including virtual conferences and manage invitations and logistics
• Conduct web research to support project planning and execution
• Support senior team members and collaborate with colleagues across disciplines for optimal outcomes
• Other duties as assigned

Cushing Terrell is a multidisciplinary design firm with 17 offices and more than 500 team members who bring together their expertise to deliver holistic built environments. Leveraging our influence as designers we work to create sustainable systems and spaces that help people live their best lives.

At Cushing Terrell we empower creative designers to discover imaginative responsible first-of-their-kind environments. But more than that we support a strong cohesive team from our design professionals to our business operations staff. Together we champion diversity equity inclusion and belonging placing people at the center of our practice thus our tagline design meets you. Together we find joy in uncovering imaginative solutions for the people who work here the people we work for and the planet as a whole. We offer a competitive benefits package work opportunities in a variety of locations and markets and a company culture that celebrates all the unique viewpoints and personalities that make up our talented team. View our Employee Benefits Guide: to Note

*Actual pay will be determined based on the candidates years of experience licensure status location level of proficiency and other job-related factors (as permitted by law). This position is also eligible for an annual performance bonus.

**Applicants must be currently authorized to work in the United States on a full-time basis. Cushing Terrell will not sponsor applicants for work visas.

***The majority of the time a person in this role will be sitting in an office with limited physical requirements. This may require individuals to bend stretch twist and reach.

Cushing Terrell is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race color religion sex sexual orientation gender identity or national origin or any other characteristic protected by applicable federal state or local laws and ordinances. Contact 406.248.7455 if you require assistance or accommodation during the employment application process.

Note to recruitment agencies: Cushing Terrell does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of Cushing Terrell without a prior written search agreement will be considered unsolicited and the property of Cushing Terrell.