Project Coordinator

VaynerX

VaynerX is a family of companies building brands for the now. Founded by Chairman Gary Vaynerchuk in January 2017 the modern-day parent company is home to relevance-driving businesses including VaynerMedia ChukMedia Tamara Group Gallery Media Group Tingley Lane Trading and VaynerSpeakers.

ABOUT VAYNERMEDIA

VaynerMedia is a global integrated creative and media agency built for todays consumers. As the Modern Agency of Record it understands the nuances of todays attention landscape empowering brands to win attention drive relevance and deliver business results. Founded in 2009 by Gary Vaynerchuk the independently owned agency operates in 15 offices worldwide including Amsterdam Bangkok Chicago New Delhi Kuala Lumpur London Los Angeles Mexico City Miami New York Tokyo Toronto Singapore and Sydney. VaynerMedia is part of the VaynerX family of companies.

In a Nutshell

Were looking for a motivated detail-oriented person with experience managing projects coordinating teams and/or other planning-related duties to join our team as a Project Coordinator.

Who are you

A highly organized self-starter who is excited to be a driving part of the creative and content development process to ensure successful delivery of work for our clients.

You should be driven to push work toward completion by understanding what the vision is what the path is and what success looks like for all stakeholders with an eye on four core responsibilities: Budget Schedule Resources & Logistics and Processes.

What Youd Do

• Own small projects one off requests & in-retainer tasks
• Develop full timelines including inter-department touch-points milestones & due dates
• Coordinate tasks priorities and deliverables with team stakeholders (internal and client) throughout the project lifecycle
• Route all projects through the appropriate departments and approvals
• Support the Project Management lead to:
• Manage various work streams assigned by the PM
• Resolve any immediate issues related to projects
  Ensure that all project deliverables fit into the timeline
  Update and maintain organization of all creative files
• Manage and track against project/retainer budgets and deliverables
  Manage resources involved in assigned projects
• Enter/update plans costs & assignments for all project types (creative strategy paid etc) in Workfront
• Work with cross-functional teams (Creative Account Insights & Strategy Studio) to ensure that all team members understand tasks next steps and deliverables at every stage
• Lead and schedule necessary project-related meetings such as kickoffs brainstorms and reviews
• Be client-facing to speak to timing & deliverables
• Assist in writing small SOWs as assigned by PM

What Youve Got

• Experience managing projects coordinating teams and/or other planning-related duties preferably in the social/digital space.
• Understanding of creative development and asset creation processes
• A cool calm and collected approach to problem-solving
• A collaborative and team-based approach
• Ability to thrive in a fast-paced high-pressure environment

This position is currently designated as hybrid and is subject to the Companys workplace attendance and in-office work requirements as in effect from time to time. The Company reserves the right to modify these requirements at any time.

All information submitted with this application and disclosed in the interview and screening processes must be truthful. The Company reserves the right in its sole discretion to disqualify a candidate from consideration withdraw a conditional offer of employment or terminate employment if it discovers a candidate provided false misleading or materially incomplete information during the application process.

VaynerX is committed to fostering an inclusive workplace where everyone has the opportunity to succeed. We provide equal employment opportunities to all applicants and employees without regard to race color religion creed sex (including pregnancy childbirth reproductive health decisions or related medical conditions) sexual orientation gender identity or expression national origin ancestry age disability genetic information marital status military status veteran status citizenship or immigration status (as permitted by applicable law) or any other characteristic protected by applicable federal state or local law.