Project Coordinator

Project Coordinator

At Salas OBrien we tell our clients that were engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. Thats why were committed to living our values every day: inspiring achieving and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique meaningful and high-impact careerand theyll receive great total rewards along the way.

About Us:

Founded in 1975 Salas OBrien is an employee-owned engineering and professional services firm focused on achieving impact for our clients our team and the world. We know that tomorrows requirements are todays opportunities and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers healthcare science and technology high-rise buildings clean energy education and other building types as well as structural and building sciences infrastructure asset management advanced robotics and more.

Our technical expertise is paired with an exceptional team of business development human resources finance and accounting information technology and marketing professionals all of whom play a key role in bringing our commitments to life every day.

Job Summary:

The Project Coordinator provides day-to-day coordination and administrative support to Project Managers and Operations helping ensure projects remain organized deadlines are visible documentation isaccurate and stakeholders have the information needed to execute effectively. This role serves as a central coordination point across project workstreams by managing schedules tracking actions and deliverables supporting reporting andfacilitatingtimelycommunication. The Project Coordinator is expected to be proactive detail-oriented responsive and comfortable managing multiple priorities in a fast-paced professional services environment.

Responsibilities:

• Schedule and manage internal and client-facing meetings including coordinating calendars andlogistics.
  Prepare and distribute meeting agendas in coordination with Project Managers; capture meeting notes decisions and action items.
  Track project timelines milestones deliverables and follow-up actions; proactivelycommunicate approaching deadlines and outstanding items.
  Maintaintask trackers action logs status reports shared tools and collaboration platforms.
  Serve as a central coordination point for day-to-day project activities andfacilitatecommunication among Project Managers Operations and other stakeholders.
  Route requests information and updates to theappropriate teammembers and support alignment across workstreams.
  Maintainorganizedaccurate and consistent project documentation and records.
  Assistin preparing status reports presentations data calls and other project deliverables.
  Coordinate onboarding and offboarding activities for project personnel and support contract-related administrative requirements as directed.
  Identifyand flag process inefficiencies administrative gaps schedule risks or unresolved actions for Project Manager attention.
  Provide scheduling and logistical coordination with client stakeholders asappropriate.
  Perform other project coordination and administrative duties as assigned.

Qualifications and Experience:

• Bachelors degree in business administration project management operations or a related field preferred; equivalent relevant experience may be considered.
• Experience supporting projects programs operations or professional services teams preferred.
• Strong organizational skills withdemonstratedability to manage multiple priorities deadlines and stakeholders.
• Excellent written and verbal communication skills with strong attention to detail and accuracy.
• Proficiencywith Microsoft Office applications including Outlook Word Excel PowerPoint and Teams; experiencewith project tracking or collaboration tools is preferred.
• Ability to prepare clear meeting notes action logs status updates and professional project documentation.
• Demonstratedfollow-through responsiveness discretion and ability to work both independently and collaboratively.
• Ability toidentifyissues escalate appropriately and support process improvement without assuming project-level decision-making authority.
• Experience supporting government engineering technical or regulated environments is a plus.

Travel:

Limited travel may berequiredbased on project and client needs. Specific travel expectations will be communicated during the hiring process.

Success in This Role:

Success is measured by the timeliness and accuracy of scheduling and coordination completion of follow-up actions quality and organization of project documentationresponsiveness to Project Managers and teams and the roles effectiveness in reducing administrative burden on project leadership.

Role Scope:

This role supports project execution and coordination but does not own client relationships project-level decision-making delivery outcomes business development or strategic prioritization of workstreams.

Compensation & Benefits:

The expected base hourly rate for this role is $38USD per hour. Actual compensation will be determined based on a number of factors including skills experience qualifications and location.

This role is also eligible forperformance-based bonuses and a comprehensiveU.S. basedbenefits package including:

• Medical dental and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources
• Professional development support

For more information visit our full benefits overview here.

Equal Opportunity Employment Statement

Salas OBrien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race colour religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state/provincial or local laws. Salas OBrien will accommodate the disability-related needs of applicants as required by law.

Third-Party Agency Notice

Salas OBrien does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches. Unsolicited submissions will not be eligible for placement fees.

Required Experience:

IC