Project Coordinator I (Temporary)

Agency

Department

Important Immigration information:

A Presidential proclamation issued on September 19 2025 imposes a $100000 fee on new H-1B petitions filed after September 21 be advised that Texas A&M University will NOT pay this if you need immigration sponsorship for your employment we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition on January 27 2026 Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce if you will now or in the future require sponsorship for employment visastatusthis moratorium may affect our ability to employ you should you be selected as the final candidate.

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The salary isdeterminedin accordance withthe Universitys compensation structure and will becommensuratewith the candidates education and experience within the assigned salary range for this position.

The Project Coordinator under the direction of the Office of the Provost provides administrative analytical research budgetary digital and project coordination support for strategic and operational priorities across the Office of the Provost. The position primarily supports the Office of the Provost with assigned responsibilities supporting the Office of Budget and Fiscal Affairs Office of Academic Affairs and Academic Administration & Operations (AAO). This is a temporary position with a duration of one year.

Collaborates with the Division of Strategy & Transformations Project Management Office to support project planning coordination implementation monitoring documentation and reporting in alignment with established project management practices and University priorities.

Responsibilities:

Office of the Provost Project Coordination and Administrative Support

• Assists with the planning coordination implementation monitoring and evaluation of projects programs strategic initiatives and administrative priorities for the Office of the Provost.
• Develops and maintains project timelines work plans milestones deliverables action-item logs process flows tracking systems and status reports to support timely completion of projects and initiatives.
• Conducts research and performs basic statistical comparative and trend analyses of institutional academic budgetary operational and other relevant information to identify trends issues opportunities and areas requiring further review.
• Develops and maintains spreadsheets databases dashboards charts tables and other analytical resources to monitor projects academic activities operational performance and institutional priorities.
• Reviews data and supporting documentation for completeness accuracy consistency and reliability; identifies discrepancies and issues requiring additional review.
• Compiles and synthesizes information from multiple sources and prepares executive summaries briefing materials analytical reports presentations correspondence and other materials for the Provost and academic leadership.
• Supports strategic planning and implementation by documenting processes developing workflows tracking deliverables monitoring progress and preparing status reports.
• Develops and maintains databases information systems project files records and supporting documentation in accordance with University policies and records-management requirements.
• Assists with the development organization maintenance and updating of Office of the Provost webpages website content navigation digital resources and online materials.
• Supports the organization and maintenance of electronic information collaborative workspaces project resources and documentation within SharePoint and other approved digital platforms.
• Coordinates and supports cross-functional projects involving Academic Affairs Academic Administration & Operations Faculty Affairs Budget and Fiscal Affairs colleges and schools and other University units.
• Assists with meetings special events workshops presentations and other activities sponsored or supported by the Office of the Provost.
• Performs analytical research administrative digital and special-project duties as assigned.

Academic Administration & Operations and Academic Integrity Review Board (AIRB)

• Provides administrative analytical and project coordination support to Academic Administration & Operations to promote continuity efficiency and timely completion of projects and administrative responsibilities.
• Serves as a member of the Academic Integrity Review Board (AIRB) in accordance with applicable University policies and bylaws.
• Provides administrative and operational support for AIRB activities including preparing materials maintaining documentation tracking cases and timelines monitoring required actions and completing follow-up activities.
• Maintains the AIRB database and associated Maxient case records ensuring information is accurate current organized confidential and maintained in accordance with applicable policies.
• Assists with monitoring academic integrity cases required documentation timelines and actions and provides status information to authorized personnel.
• Assists with developing coordinating and maintaining educational materials and resources related to academic integrity and responsible academic conduct.

Academic Affairs

• Provides administrative analytical research and project coordination support for Academic Affairs initiatives including academic projects programs committees meetings workshops and special initiatives.
• Supports the development and implementation of academic initiatives aligned with University strategic priorities.
• Collects organizes validates and analyzes academic and administrative information for reports assessments presentations and decision-making.
• Prepares briefing documents executive summaries reports presentations correspondence and other materials for academic leadership.
• Supports academic program review accreditation assessment faculty initiatives strategic planning and other Academic Affairs projects.
• Tracks deadlines deliverables required submissions decisions and follow-up activities associated with Academic Affairs initiatives.
• Researches higher education policies regulations academic practices peer institutions and emerging trends in support of assigned projects.
• Maintains accurate records and documentation related to academic programs committees projects and administrative processes.

Budget and Fiscal Activities

• Provides administrative analytical and project coordination support for budget and fiscal activities.
• Assists with the preparation organization maintenance and analysis of budget documents reports spreadsheets and supporting materials.
• Monitors budgets expenditures commitments transfers and available balances and assists with reconciliations and identification of discrepancies.
• Reviews budget-related transactions and documentation for completeness accuracy and consistency with University policies and procedures.
• Assists with preparing and processing budget transfers requisitions purchase orders vouchers and other financial documentation.
• Maintains budget tracking tools and supporting records.
• Performs other duties as assigned.

Required Education and Experience:

• Bachelors degree in an applicable field.
• Three years of related experience in project coordination/administration.

Required Knowledge Skills and Abilities:

• Knowledge of word processing and spreadsheet application.
• Knowledge of standard proofreading.
• Ability to multitask and work cooperatively with others.
• Ability to prioritize manage multiple projects and meet deadlines.

Preferred Qualifications:

• Masters degree from an accredited college or university in higher education education business administration public administration public policy social sciences data analytics organizational leadership or a related field.
• Professional graduate assistantship internship fellowship research or comparable experience involving project coordination research data analysis academic administration budget administration or organizational operations.
• Experience working in a college or university government nonprofit or similarly complex organizational environment with knowledge of higher education administration academic programs policies assessment accreditation academic integrity and administrative processes.
• Knowledge of project coordination program administration research methodology data collection and analysis information and records management process improvement workflow development and basic budget administration.
• Experience collecting organizing validating analyzing and presenting information including developing reports dashboards presentations tracking tools databases or other analytical resources.
• Experience using Microsoft Office applications particularly Excel Word PowerPoint and Outlook as well as databases data visualization project-management applications SharePoint websites or other digital collaboration and information-management platforms.
• Strong professional writing verbal communication analytical organizational and interpersonal skills with the ability to synthesize information identify issues maintain accuracy and confidentiality and communicate findings effectively.
• Ability to interpret and apply policies and procedures manage multiple priorities collaborate across academic and administrative units support process improvements adapt to changing priorities and learn new technologies and administrative systems.

Job Posting Close Date:

• 09/28/2026

Required Attachments:

Please attach all required documents listed belowin the attachment box labeled as either Resume/CV or Resume/Cover Letter on the application. Multiple attachments may be included in the Resume/CV or Resume/Cover Letter attachment box. Anyadditionalattachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter

Application Submission Guidelines:

All applicantsare required toapply via our Career Site on or before the closing dateindicatedon the job posting. Applicant inquiries received via email and websites such as IndeedHigherEdJobs etc. will not be considered unless the individual has applied to the available position viathePVAMUCareersite.

The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing dateindicatedto ensure full consideration for the applicationsubmitted. Please contact the Office of Human Resource on or before the closing dateindicatedabove at or should you needassistancewith the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.