Project Coordinator

Why choose us

As a proud subsidiary of Calista Brice were part of a family of 20 companies tackling tough construction environmental and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. Youll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company with opportunities to grow your career across our diverse family of businesses.

Calista Brice is owned by Calista Corporation an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaskas Indigenous peoples. Our work directly contributes to advancing the social cultural and economic welfare of over 35000 Alaska Natives in the Calista Region.

What does Brice Highway LLC do

Brice Highway specializes in vertical and horizontal construction supporting transportation and utility projects that stand the test of time. Our design-build delivery methods bring together team members with diverse backgrounds and skills creating an environment where mentorships form naturally and where your contributions are visible in the completed projects that people depend on daily.

Brice Highway is a proud subsidiary of Calista Brice a group of 20 companies delivering construction engineering and environmental solutions across the United States.

What can you expect

As the Project Coordinator you will work onsite in Houston TX and the surrounding areas working closely with the Project Management team and Vice President to support the successful planning coordination execution and closeout of construction projects. You will perform a variety of advanced administrative project coordination and project engineering functions to ensure projects are completed efficiently accurately and in compliance with company standards contract requirements and project schedules.

How will you do it

• Support the Project Management team with project planning scheduling coordination and execution activities to ensure project milestones and deadlines are met.
• Assist Project Managers and Estimators in obtaining pricing and compiling information to develop accurate cost estimates.
• Participate in the bid process by preparing proposal documentation and supporting marketing efforts.
• Coordinate the application process for obtaining required permits licenses and regulatory approvals.
• Assist with project startup and closeout activities to ensure all contractual and administrative requirements are completed.
• Develop and maintain project schedules timelines phases and work activities utilizing Critical Path Method (CPM) scheduling techniques and company-designated software.
• Ensure subcontractors receive all required contract documents project information and onboarding documentation prior to beginning work.
• Assist with coding invoices and tracking project costs against approved budgets.
• Maintain organized electronic and hard-copy project files in accordance with company document retention requirements.
• Prepare track and manage Requests for Information (RFIs) Design Clarification/Variation Requests (DC/VRs) and related project correspondence.
• Prepare and distribute project status reports for management and clients.
• Monitor contract document compliance and maintain project documentation throughout the project lifecycle.
• Assist in developing and maintaining project budgets for review by the Project Management team.
• Coordinate the initial project buyout process and prepare documentation for Project Management review and approval.
• Coordinate prepare track and maintain project deliverables and professional project documentation including: Submittal Logs and Tracking Project Cost Reports Change Proposals Change Orders Operations and Maintenance (O&M) Manuals Contract Drawings and Specifications and Project Closeout Documentation.
• Communicate professionally and effectively with clients subcontractors vendors and internal stakeholders.
• Draft correspondence reports and project documentation; obtain required approvals and signatures as necessary.
• Assist in preparing presentations and supporting materials for internal meetings clients and outside agencies.
• Schedule coordinate and participate in client and project meetings.
• Document meeting minutes track action items and follow up to ensure timely completion of assigned tasks.
• Collect organize and maintain project reports including daily reports safety documentation inspection reports and project photographs.
• Coordinate and assist with scheduling employee training programs as needed.
• Provide administrative support for company and project operations as assigned.
• Foster a collaborative team environment by working respectfully and professionally with coworkers and business partners.
• Report any incident concern or activity that could impact the Companys ability to operate safely ethically legally or profitably to the General Manager.
• Maintain a constant state of alertness and perform all work safely and in accordance with company policies.
• Perform other duties as assigned.

Supervisory Functions:

This position does have supervisory responsibilities.

Knowledge Skills & Abilities:

• Advanced knowledge of heavy civil construction practices project coordination and construction administration.
• Ability to read interpret and apply construction plans specifications contracts and technical documents.
• Proficient in Microsoft Project Excel Word PowerPoint Outlook and other project management software.
• Strong organizational and time management skills with the ability to prioritize multiple projects and meet competing deadlines.
• Excellent written communication skills including technical and professional writing editing proofreading and presentation of numerical data.
• Strong analytical and problem-solving skills with the ability to gather information evaluate alternatives and recommend effective solutions.
• Excellent interpersonal and communication skills including the ability to: prepare and deliver written verbal and graphical communications develop and deliver presentations collaborate effectively across departments and project teams exercise sound judgment and make informed decisions and build and maintain positive working relationships with clients subcontractors and vendors.
• Ability to gather analyze and compile project information into reports and summaries.
• Ability to adapt to changing priorities while remaining organized and detail-oriented.
• Ability to continuously learn new technologies software applications and industry best practices.
• Ability to work independently with minimal supervision and collaboratively as part of a team.
• Ability to follow established procedures maintain a high level of accuracy and consistently meet attendance and scheduling expectations.
• Ability to perform effectively in a fast-paced deadline-driven environment.
• Ability to operate a motor vehicle in a safe and efficient manner.
• Ability to comply with all company policies procedures and safety requirements.

Who is Brice Highway LLC looking for

Minimum Qualifications:

• High School Diploma or equivalent required.
• Valid state drivers license and qualified to operate a vehicle under the conditions of the Companys Driving Policy.
• Ability to pass drug driving and background screening.

Preferred Qualifications:

• Bachelors degree in construction management engineering or a related field is preferred.
• Previous experience utilizing project management software like HCSS P6 and Procore preferred.
• Prior work experience in the civil construction industry including operations accounting and estimating is preferred.

Working Environment:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Brice Highway has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes and occasional overtime for immediate field support or bid processing may be necessary.

More reasons you will love working with Brice Highway LCC:

• Competitive wages and bonus programs We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Tuition reimbursement.
• Safety Gear Allowance: $350.00 in reimbursement annually
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance AD&D and LTD.
• Voluntary paid Life Insurance and AD&D as well as STD Accident Cancer/Critical illness and Whole Life Insurance.
• Paid time off is based on an employee working 2080 regular hours per year 40 hours per week. May increase per years of service with the Company in eligible status.
• 0-2 years 15 days
• 3-5 years 23 days
• 6-9 years 27 days
• 10-14 years 30 days
• 15-19 years 33 days
• 20 or more years 37.5 days
• 10 Regular Holidays 1 Bonus Work Anniversary Floating Holiday. Eligible after 1 year of service must be taken within the calendar year.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

*Benefits may vary based on status of position and subject to associated plan eligibility provisions or company handbook. For questions please email the Human Resources Department at

How do you apply

Please visit our careers page at and use the Company tab to filter by subsidiary company.

You have questions or need assistance with applicant accommodation how do you reach a recruiter from Brice Highway LLC Simply reach out to

As an Equal Opportunity/Affirmative Action Employer we believe in each persons potential and well help you reach yours.

Join us and lets get started!

For the full job description including physical and environmental demands please reach out to

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally it is our policy to select place train and promote the most qualified individuals based upon relevant factors such as work quality attitude and experience so as to provide equal employment opportunity for all employees in compliance with applicable local state and federal laws and without regard to non-work related factors such as race color religion/creed sex national origin age disability marital status veteran status pregnancy sexual orientation gender identity citizenship genetic information or other protected status. When applicable our policy of non-discrimination applies to all terms and conditions of employment including but not limited to recruiting hiring training transfer promotion placement layoff compensation termination reduction in force and benefits.

REASONABLE ACCOMMODATION
It is Calista and Subsidiaries business philosophy and practice to provide reasonable accommodations according to applicable state and federal laws to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties responsibilities and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.