Project Coordinator, ESCO
Job Location:
Los Angeles, CA - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Company And Culture
Complex is the definitive platform for global youth culture and music lifestyle seamlessly integrating cutting-edge content commerce and live experiences with unparalleled scale. Through innovative content Complex tells stories of music streetwear and style sports art and beyond. Its content engages in a dynamic conversation with the audience reflecting and shaping the zeitgeist of convergence culture. A powerful media juggernaut paired with a curated marketplace Complex is redefining the way fans interact with their favorite brands and artists and reshaping the future of digital culture and commerce.
Why Were Hiring
The Project Coordinator will provide cross-functional support to ESCOs Brand Management and Business Development teams helping move new partnerships and licensed products from initial opportunity through development approval and launch.
This person will serve as a central liaison among ESCOs internal Product Creative Marketing Sales Operations Finance and Legal teamsas well as external IP holders record labels artist management teams licensors agencies retailers and other partners.
The Project Coordinator will manage project timelines partner submissions product and creative approvals meeting follow-ups asset requests and key deliverables. The role will also support ESCOs growing business-development pipeline through research presentation development opportunity tracking and partner coordination.
The ideal candidate is highly organized proactive detail-oriented and comfortable managing multiple projects and stakeholders simultaneously. This is an opportunity to gain hands-on experience across licensing business development brand management product development and go-to-market execution within a rapidly growing music and culture collectibles business.
The successful Project Coordinator will bring structure visibility and consistent follow-through to ESCOs partnership and product-development processes.
Projects will have clearly defined timelines owners deliverables and next steps. Partner submissions and approvals will be accurately tracked feedback will reach the right teams and potential delays will be identified early. The business-development pipeline will remain organized and current enabling leadership to make informed decisions and prioritize the strongest opportunities.
Most importantly this person will help ESCO turn more partnership opportunities into successful products by ensuring seamless coordination from initial conversation through development approval and launch.
- Support the Director of Brand Management in coordinating licensed-product development from initial concept through production and launch.
- Build maintain and communicate project timelines milestones approval deadlines launch dates and internal deliverables.
- Coordinate project kickoffs and ensure internal teams receive the necessary deal terms creative direction assets style guides product requirements and partner information.
- Track product concepts card checklists artwork packaging samples marketing materials and other project deliverables.
- Schedule project meetings prepare agendas capture decisions document action items and follow up with responsible team members.
- Identify missing information approval delays and other potential risks before they affect production or launch timing.
- Coordinate handoffs among Business Development Brand Management Product Creative Marketing Sales Operations Finance and Legal.
- Support the development and maintenance of product calendars launch trackers approval logs and project-status reports.
- Help ensure that internal teams remain aligned on partner expectations contractual requirements product scope and launch timing.
- Serve as a day-to-day liaison between ESCOs internal teams and IP holders record labels artist management teams licensors agencies and brand partners.
- Coordinate submissions and approvals for product concepts artwork card designs packaging copy photography promotional materials retail presentations and product samples.
- Maintain detailed approval trackers showing submission dates partner feedback revision status deadlines and final approvals.
- Review submissions for completeness and accuracy before sending them to external partners.
- Consolidate partner feedback and translate it into clear actionable direction for Product Creative and Marketing teams.
- Follow up with partners to keep approvals moving and escalate potential delays when necessary.
- Maintain organized records of approved artwork assets legal notices logos trademarks style guides samples and approval correspondence.
- Track relevant contractual requirements including approved product categories territories distribution channels exclusivity launch windows talent approvals and marketing commitments.
- Coordinate the receipt and movement of partner-supplied materials such as photography video reference assets autographs relics logos and brand guidelines.
- Support the Director of Business Development in identifying and developing new partnerships licensing opportunities distribution relationships brand collaborations and growth initiatives.
- Research prospective artists entertainment properties brands licensors retailers distributors and strategic partners.
- Assist with pitch decks presentations proposals product concepts meeting materials and opportunity summaries.
- Coordinate introductory calls partner meetings presentations follow-up communications and next steps.
- Maintain ESCOs business-development pipeline including partner contacts opportunity stages deal status revenue potential open requests and next actions.
- Ensure pipeline information is consistently updated in Airtable or other business-development tracking systems.
- Help prepare weekly pipeline and project-status reports for leadership.
- Track outstanding proposals term sheets contracts assets samples approvals and partner decisions.
- Assist with industry retail competitor artist category and cultural-trend research.
- Support ESCOs participation in trade shows conventions partner meetings retailer presentations and industry events.
- 24 years of experience in project coordination brand management licensing business development product development marketing account management or a related field.
- Experience in music entertainment licensing trading cards collectibles consumer products retail media or a related industry.
- Familiarity with record labels artist management companies entertainment studios brands licensors retailers or distributors.
- Bachelors degree or equivalent relevant professional experience.
- Strong organizational and project-management skills with exceptional attention to detail.
- Ability to manage multiple projects stakeholders approval rounds and deadlines simultaneously.
- Excellent written and verbal communication skills.
- Strong follow-through and the ability to keep projects moving across internal and external teams.
- Ability to organize complex information and communicate clear priorities responsibilities and next steps.
- Professional and confident when interacting with internal leadership and external partners.
- Proficiency with presentation software spreadsheets shared project-management platforms and pipeline-management tools.
- Comfortable working in a fast-paced entrepreneurial environment where priorities may evolve quickly.
- Collaborative resourceful proactive and willing to take ownership of both project details and broader team needs.
- Genuine interest in music entertainment pop culture consumer products and collectibles.
- Ability to travel from time to time for live events.
- Experience coordinating licensed-product submissions or working within a formal creative approval process.
- Experience supporting consumer-product development packaging creative production marketing campaigns or product launches.
- Working knowledge of Airtable Asana Smartsheet Salesforce or similar project and pipeline-management platforms.
- Understanding of the trading-card and collectibles ecosystem including retail hobby e-commerce direct-to-consumer and live-event channels.
- Experience supporting trade shows conventions partner presentations or product launches.
- Best in class health dental and vision insurance
- Healthcare FSA
- Dependent Care FSA
- Commuter Benefits FSA
- Short-term/long-term disability and life insurance
- Paid Parental leave
- 401k with 4% match
- Pet Insurance
- Legal and Identity Theft Plans
- Flexible PTO
Required Experience:
IC
About Company
Making Culture Pop. Find the latest entertainment news and the best in music, pop culture, sneakers, style and original shows.
