Project Coordinator – dGTEx Consortium & Ardlie Group

We are seeking a highly organized and proactive Project Coordinator to support both the Developmental GTEx (dGTEx) Consortium and the Ardlie Group.

This role serves as a central coordination point for consortium operations lab administration and NIH-funded research program management. The individual will oversee project tracking governance coordination financial and operational support and executive-level administrative ideal candidate is detail-oriented highly organized and able to manage multiple priorities in a fast-paced collaborative scientific environment.

Key Responsibilities

Project & Consortium Management

• Manage day-to-day coordination of NIH-funded genomics programs (dGTEx and related initiatives)
• Develop and maintain project timelines milestones deliverables and dependencies
• Coordinate across internal teams working groups and external consortium collaborators
• Track progress risks and action items; escalate issues and support mitigation planning
• Facilitate governance processes across Executive Committee Steering Committee andWorking Groups
• Support scientific planning reporting and execution of consortium priorities

Lab & Executive Administrative Support

• Manage PI calendar scheduling priorities and meeting coordination
• Schedule and support internal Ardlie Group meetings including agenda preparation and action tracking
• Serve as a primary coordination point for internal project and operational questions
• Coordinate external collaborations meetings and communications
• Support interview scheduling candidate coordination and visitor logistics
• Plan group events and team activities

Meetings Events & Operations

• Organize consortium meetings seminars and governance sessions
• Coordinate two annual off-site consortium meetings including logistics and agendas
• Arrange travel for external collaborators and panel members
• Ensure effective meeting execution including materials documentation and follow-up tracking

Financial & Grants Support:

• Support budget tracking and forecasting in partnership with PI and grants administration
• Monitor consortium and lab-related spending including travel events and vendor expenses
• Process expense reports and support reimbursement workflows
• Assist with NIH grant reporting and compliance documentation
• Track computational and cloud expenditures and support monthly reporting Compliance Data & Reporting
• Support NIH Genomic Data Sharing (GDS) compliance and controlled-access data processes
• Assist with Data Sharing Agreement (DSA) coordination and tracking
• Support preparation of NIH reports consortium updates and scientific review materials
• Maintain CVs biosketches and consortium documentation as needed

Qualifications

Required:

• Bachelors degree
• 3 years of experience in project coordination research operations or administrative support
• Strong organizational and communication skills
• Ability to manage multiple priorities independently in a fast-paced environment
• Proficiency with Microsoft Office and scheduling/project tracking tools
• Experience handling confidential or sensitive information

Preferred:

• Experience in academic biomedical research or NIH-funded environments
• Familiarity with genomics data governance or consortium-based research
• Experience supporting senior faculty or principal investigators
• Exposure to project management methodologies (PMP Agile or similar)