Project Coordinator

• Independently drive on-site logistics coordination for RDGM-DDT events and key face-to-face meetings including room planning and setup catering coordination visitor access and welcome AV and technology readiness and serving as the on-site point of contact to deliver a seamless welcoming event experience from planning through on-site execution that brings colleagues together and reinforces a positive connected team culture

• Provide project management support for designated business & culture initiatives including tracking of milestones follow up on action items facilitation of cross-workstream communication and proactive outreach to project teams toidentifyand address project needs

• Enable maturation and execution of keyRDGM-DDT processesthrough project management supportfor operational excellence and process designworkstreamsincludingcollating of key metrics maintenance of process artifactsincluding DAIframeworkandcoordination of cross-functional stakeholder working sessionsand tracking action items and milestones

• Serve as training coordinator forRDGM-DDT including managing the training curriculumbycoordinating with RDGM-DDT and cross-functional stakeholders on requirementsand monitoringtraining compliance

• Develop andmaintainmaterials and MS Teams and SharePoint-based systems for managing RDGM-DDT operations-associated informationsuch asorganizationcharts headcount tracking and distribution lists. Keep team sites and information platforms current by posting materials and updates

• Coordinate the employee onboarding experience with emphasis on the in-person first-day journey including first-day access and workspace readiness technology and other resource requests welcome announcements and other new hire checklist items

Experience

• Bachelors degree preferred

• 5-8 years of administrative business operations or project coordination experience with exceptional project management skills; experience as an executive or administrative assistant growing into an operations or coordination role is well suited to this position

• 2 years experience in pharmaceuticals biotechnology or technology preferred or evidence of familiarity with relevant processes workflows and terminology

• Experience with Takedas processes would be highly desirable

Skills

• Demonstrates initiative and works effectively both independently and collaboratively adapting to changing priorities.

• Builds respectful working relationships and communicates effectively with colleagues across organizational levels and cultures.

• Communicates information clearly and professionally in writing and verbally.

• Develops and maintains SharePoint and Microsoft Teams sites; proficient in Microsoft Office applications.

• Organizes work carefully maintaining accuracy and attention to detail.

• Prioritizes and manages multiple activities of varying complexity.

• Applies problem-solving and troubleshooting skills in a collaborative cross-functional environment.

• Handles confidential information with discretion.

• Understands matrixed organizations and supports an inclusive collaborative team culture and employee engagement.