Project Coordinator, AI Civics

Data & Society is an independent nonprofit research organization studying the social implications of data-centric technologies and automation. We recognize that the same innovative technologies that may benefit society can also be abused to invade privacy provide new tools of discrimination foreclose opportunity and harm individuals and communities. Through original research and inclusive engagement we work to ensure that empirical evidence and respect for human dignity guide how technology is developed and governed.

About The Role

Data & Society is seeking a seasoned Project Coordinator AI Civics. This role is a project coordinator and community support role embedded within the AI Civics program at Data & Society.

This position provides critical operational coordination and support to the AI Civics Program.

The AI Civics program is a newly-launched effort planning to amplify the tools of civic participation to help the public to directly shape the role that AI plays in society surfacing civic tools the public can use to exert political power over AI systems and tech platforms at the community level. The program co-creates toolkits and training resources with anchor partner organizations diffuses these resources through a train-the-trainer model and builds towards a national civic coalition demanding democratic accountability over AI. This program also contributes to Data & Societys strategic priority of building network power.

The Project Coordinator will be responsible for assisting the Program Director AI Civics with project coordination functions of participatory research methods scheduling meetings keeping relationships active and organized helping the team move efficiently from planning to action co-producing on-site workshops and helping to cultivate the AI Civics academic network. To maximize the impact the Project Coordinator and Network Engagement Manager will work closely together between execution and relationship management.

This role is ideal for someone with a background in project coordination or community engagement and who is highly organized detail-oriented operationally reliable and motivated by the intersection of technology civic power and community.

This position will report to the Program Director and will not have people manager responsibilities. This position is fully remote and will begin in September 2026 with an end date of May 31 2028.

The Candidate

This role is ideal for someone with a background in project coordination or community engagement and who is highly organized detail-oriented operationally reliable and motivated by the intersection of technology civic power and community.

Primary Responsibilities

Administrative and Project Coordination Support

• Provide day-to-day administrative and logistical support to the AI Civics Program overseeing its operational calendar including scheduling meetings with internal team members and external partners.
• Drive cross-departmental coordination to ensure project timelines milestones and deliverables remain aligned across internal teams.
• Monitor the AI Civics program inbox daily triaging correspondence flagging time-sensitive items and ensuring timely follow-through on action items and partner requests.
• Coordinate internal team checkpoints and recurring program meetings preparing agendas tracking decisions and following up on next steps.
• Maintain and optimize a relationship management tracker to log partner touchpoints flag outstanding follow-ups and ensure no partnership goes dormant or unattended.
• Lead on scheduling and logistics of co-design workshops feedback train-the-trainer sessions community of practice meetings and partner convenings.
• Lead on operational execution and production for in-person convenings (e.g. booking space processing honoraria and reimbursements).

Partner Support and Relationship Management

• Serve as a responsive point of contact for anchor partner organizations identifying and proactively meeting coordination needs centering the priorities of local member groups.
• Coordinate a monthly call with academic network partners for support and information sharing.
• Assist with communications to AI Civics partner organizations and community of practice including updates event announcements and follow-up summary notes and agreements from convenings.
• Provide responsive follow-up to support to partners rolling out AI Civics programming with their own staff and membership.
• Assist the AI Civics Program team with preparation for co-design workshops train-the-trainer sessions and participatory research activities with anchor partner organizations and their local member cohorts.

Support and Maintain Network Engagement

• Support coordination and convening of the academic network of researchers developing closely-related materials.
• Maintain the contact database and network infrastructure for AI Civics partners and the Community of Practice within our CRM system under the guidance of the Network Engagement Manager.
• Long-term help build connectivity between individual partners toward the creation of a national coalition of civic institutionsspanning partner organizations and the AI Civics Community of Practice.

Organizational Development

• Support the intellectual life of the organization as an active participant in internal programming: actively engaging in talks participating in seminars or reading groups and contributing to the development of research and engagement management practices.

Skills & Qualifications

Required Qualifications

• Bachelors degree required.
• 5 plus years of experience in project management coordination community support or closely related areas.
• Excellent writing and organizational skills cross-team communication and the ability to manage multiple projects simultaneously while setting and meeting required deadlines.
• Demonstrated ability to manage complex schedules coordinate across multiple stakeholders internal and external and keep programs running smoothly behind the scenes.
• Strong relationship management instincts: proactive about outreach diligent about follow-through and skilled at keeping external partnerships nurtured and active.
• Excellent written communication and comfort with high-volume email-based stakeholder correspondence.
• Highly organized detail-oriented and able to manage multiple projects simultaneously while meeting deadlines.
• Proactive self-starter and the ability to work independently in a remote environment.

Preferred Qualifications

• Familiarity with relationship management tools project management software (e.g. Salesforce Mailchimp Airtable) and standard productivity tools.
• Previous experience in technology policy AI accountability or the intersection of civic power and emerging technology; equivalent experience considered.

Core Competencies

• Organizational excellence - managing logistics deadlines and details with consistency and care so that programs run smoothly and nothing slips through the cracks.
• Relationship stewardship - building and maintaining trust with partners and colleagues through reliable follow-through proactive communication and attentiveness to needs.
• Establishes and maintains effective relations exhibits objectivity and openness to others views works cooperatively in group situations and contributes to building a positive team spirit.
• Demonstrated expertise in sustaining trust-based relationships across a network.
• Cultural humility in working with a wide range of stakeholder groups.

Organizational Values and Participation

• Commitment to advancing organizational diversity equity and inclusion;
• Actively participate in programs and professional development opportunities that work to ensure we continue our commitment to being an anti-racist and anti-discrimination organization;
• To attend where able whole-organization activities such as staff meetings retreats town halls listening sessions workshops training and social events; and
• To participate where able and appropriate in contributing to the culture of D&S by participating in working groups and committees (e.g. DEIA Working Group).

To apply please submit the following items by July 29 2026:

1. A cover letter explaining your interest in this role and why you would be a good fit for this position.
2. A resume is required.
3. The names affiliations and contact information for three (3) references. Please include the name title email addresses and phone numbers for each reference. Only candidates who reach the final round of interviews may have their references contacted.

*Finalists will be required to complete a short role-specific writing exercise.

Applications will be reviewed beginning July 30 2026. Please feel free to contact us at should you have any questions about the role. Questions about the opportunity or process will not reflect negatively on your application.

Practical Considerations

1. Data & Society has committed to safety requirements to protect our staff from the COVID-19 pandemic. We require that prospective employees are fully vaccinated against COVID-19 before joining our organization. Please note that any reasonable accommodation request is not guaranteed to be approved and we will comply with ADA-related requirements to evaluate the accommodation against business needs.
2. This is currently a full-time remote position in the AI Civics program with an expected start date in September 2026 and an end date of May 31 2028. This is a 2-year position with no expectation for extension. Data & Society is based in New York City and will for the foreseeable future operate as a Remote-First organization. The role may involve occasional onsite meetings in the future.
3. You must be living and authorized to work in the United States; we are unable to sponsor visas.
4. The salary range for this role is $63500 to $78000 annually commensurate with experience. This salary offer will include a generous benefits package including medical dental and vision insurance and access to a range of opt-in products and services including additional insurance and 401k management as well as paid time off and paid federal holidays.

The salary range for this position is noted within this job posting. Where a prospective employee or employee is compensated within this salary range is dependent upon among other factors actual compensation for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the organization (applicable to current employees); as well as the employees/applicants overall qualifications: knowledge skills pertinent experience and abilities.